Administrative Coordinator

4 days ago


Pleasant Hill, California, United States Special Olympics Northern California Full time
About Us
At Special Olympics Northern California, we strive to create a supportive environment where individuals can thrive. Our mission is centered around fostering inclusivity and promoting healthy lifestyles through sports. We aim to provide opportunities for people with and without disabilities to connect, develop essential skills, and experience personal growth.

Position Overview:
This role will have the opportunity to collaborate with our Chief Administrative Officer (CAO) in managing Board of Director communication. Key responsibilities include scheduling meetings, coordinating events, and providing administrative support to senior leadership team members. The ideal candidate will possess exceptional organizational skills, excellent customer service abilities, and a proven track record of success in an office environment.

Key Responsibilities:
  • Coordinate all aspects of in-person and remote Board and committee meetings, including annual retreats.
  • Prepare and disseminate meeting agendas and documents via our governance software.
  • Provide on-site support at quarterly Board and Executive Committee meetings, taking minutes as needed.
  • Assist with new member onboarding and schedule individual meetings between the board and leadership team.
  • Track and report on annual Board commitments.
Supporting Senior Leadership:
  • Assist the President & CEO with calendar management and perform additional administrative duties, including correspondence and expense reports.
  • Help prepare meetings by conducting research and creating presentations.
  • Keep Salesforce updated with meeting notes and opportunities.
  • Coordinate logistics for All Staff meetings, the Annual Retreat, and Senior Leadership Team retreats.
Negotiation and Development:
  • Coordinate meetings between the CDO and Board members.
  • Prepare presentations and materials for board and committee meetings.
  • Update Salesforce with CDO's opportunities and meeting notes.
Qualifications and Skills:
  • A minimum of two years of successful experience in an office environment with strong administrative skills.
  • Knowledge of administrative functions, meeting management, and coordination.
  • Experience with G-Suite and Microsoft Office Suite, with advanced knowledge preferred.
  • Strong time management, multitasking, and prioritization skills.
  • Able to maintain confidentiality and professionalism in communication.
  • Possess discretion and independent judgement to achieve goals.
  • Excellent written and verbal communication skills.
We offer a casual work environment and comprehensive benefits package, including medical, dental, vision, 403(b) retirement plan, life insurance, and paid time off.

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