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Construction Accountant

2 months ago

San Jose, California, United States Construction Services LLC Full time
Job Description for Construction Accountant

**Job Summary**

Construction Services LLC is seeking a highly skilled Construction Accountant to join our team. The successful candidate will be responsible for ensuring accurate and timely invoicing and billing processes within the company.

**Key Responsibilities:**

  • **Invoice Preparation**: Generate accurate and timely invoices based on contracts, work orders, and project specifications. Verify billing rates, quantities, and terms to ensure accuracy.
  • **Billing Coordination**: Collaborate with project managers, subcontractors, and clients to gather necessary information for billing. Ensure that all billable items and costs are accounted for and properly documented.
  • **Recordkeeping**: Maintain organized billing records and documentation, including contracts, change orders, and supporting materials. Update billing databases and systems with accurate information.
  • **Billing Reconciliation**: Compare invoices against work completed and materials used to verify accuracy. Resolve discrepancies or billing issues promptly and communicate with relevant stakeholders to ensure appropriate adjustments.
  • **Payment Tracking**: Monitor payment status and follow up with clients to ensure timely payment. Maintain payment logs, track outstanding balances, and escalate overdue accounts to the appropriate department.
  • **Reporting**: Generate regular reports on billing activities, including outstanding balances, payment status, and revenue projections. Present findings to management for review and decision-making purposes.
  • **Compliance and Documentation**: Adhere to relevant financial and regulatory guidelines, ensuring compliance with company policies, industry standards, and legal requirements. Maintain confidentiality and handle sensitive financial information with integrity.
  • **Customer Service**: Respond to billing inquiries and provide exceptional customer service to internal and external stakeholders. Address concerns, resolve issues, and maintain positive relationships with clients.
  • **Process Improvement**: Identify opportunities for streamlining billing processes, improving efficiency, and reducing errors. Collaborate with the accounting team to implement best practices and recommend system enhancements.
  • **General Ledger Accounting**: Review general ledger accountants to ensure that they are in balance, assist other team members with A/P, A/R, and other accounting activities, assist with the Controller and CFO with the month-end close and other processes.

**Requirements:**

  • Associate's or Bachelor's degree in accounting, finance, or a related field is preferred.
  • Prior experience in construction billing, accounts receivable, or a similar role is highly desirable.
  • Proficient in using accounting software, Sage, Construction Partner, American Contractor, billing systems, and Microsoft Office applications (e.g., Excel, Word).
  • Strong numerical and analytical skills with keen attention to detail.
  • Excellent organizational and time management abilities to meet deadlines.
  • Effective communication skills, both verbal and written, for clear and professional correspondence with internal and external stakeholders.
  • Knowledge of construction industry billing practices, contracts, and terminology is advantageous.
  • Familiarity with relevant regulations and compliance standards (e.g., Generally Accepted Accounting Principles, tax regulations) is beneficial.
  • Ability to work independently as well as collaboratively within a team-oriented environment.