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Executive Finance Assistant
2 months ago
Company Overview: Electro Switch Corp is a leading organization seeking a proficient Finance and Executive Assistant to provide essential support to our executive leadership team.
Position Summary: This role encompasses both financial and administrative responsibilities, including the management of travel arrangements and confidential communications. The ideal candidate will bring over a decade of combined experience in administration and finance, ideally within a prestigious corporate environment.
Key Responsibilities:
- Deliver outstanding administrative assistance to the executive leadership team.
- Handle financial duties such as processing payments, reconciling daily cash flow, and managing monthly bank statements.
- Oversee the reconciliation of vendor invoices on a monthly basis.
- Support project initiatives, prepare materials, and facilitate communication for executive meetings.
- Build and maintain strong relationships with stakeholders across various levels of the organization.
- Organize and manage communications with internal and external parties, ensuring meticulous record-keeping.
- Assist in the administration of employee benefits programs.
- Summarize and prepare materials for executive meetings.
- Identify and address gaps and opportunities to enhance leadership effectiveness in schedule management.
- Handle sensitive and confidential information with the utmost discretion.
Qualifications:
- Associate's degree coupled with over 10 years of relevant administrative and finance experience.
- Exceptional organizational skills and a keen eye for detail.
- Strong proficiency in Microsoft Office Suite, with experience in preparing complex documents in Word, Excel, PowerPoint, and Adobe.
- Familiarity with QuickBooks or similar accounting software.
- Proven ability to juggle multiple priorities effectively.
- Self-driven with the capability to work independently while anticipating needs.
- Ability to adapt to changing priorities and manage various tasks efficiently.
- Experience serving as Secretary to a Board of Directors is highly desirable.
- Excellent verbal and written communication skills, with the ability to craft correspondence that aligns with industry standards.
- Capacity to meet deadlines and respond to evolving demands.
- Experience managing confidential information is crucial.
- Immediate availability and a proactive approach are essential.
- Strong organizational and analytical skills to prioritize tasks seamlessly.
Compensation: Electro Switch offers a competitive salary and benefits package, including a 401k retirement plan with company matching.
