Current jobs related to Administrative Support Specialist II - Yuma, Arizona - The Vertex Company

  • System Administrator II

    5 days ago

    Yuma, Arizona, United States TRAX Corporate Office Full time

    Job DescriptionThe System Administrator II position requires working knowledge of Microsoft servers, experience with deployment and configuration of server operating systems, and backup systems located on both classified and unclassified networks.Key Responsibilities:Monitoring over 2,000 workstations and servers using approved Army IA toolsTesting and...

  • System Administrator II

    6 days ago

    Yuma, Arizona, United States TRAX Corporate Office Full time

    Job DescriptionThe System Administrator II position requires a strong foundation in Microsoft servers, experience with deployment and configuration of server operating systems, and backup systems located on both classified and unclassified networks.This role is responsible for monitoring over 2,000 workstations and servers using approved Army IA tools,...

  • Administrative Support Specialist

    2 weeks ago

    Yuma, Arizona, United States Crane Schools Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at Crane Schools. The successful candidate will provide administrative support to our staff and students, ensuring the smooth operation of our office.ResponsibilitiesProvide exceptional customer service to visitors, callers, and staff members, responding to...

  • Administrative Support Specialist

    1 month ago

    Yuma, Arizona, United States Harvest Preparatory Academy Full time

    {"h3">Job Opportunity at Harvest Preparatory Academy We are seeking a highly skilled and organized Administrative Secretary to provide critical support to our Executive Offices. Key Responsibilities:Manage email correspondence and calendar eventsSchedule appointments and meetingsOrganize and maintain files and recordsHandle voicemail and task...

  • Detention Support Specialist

    3 weeks ago

    Yuma, Arizona, United States Government Jobs Full time

    Government Jobs **Job Summary** We are seeking a highly skilled and detail-oriented Detention Support Specialist to join our team at the Yuma County Detention Center. As a key member of our administrative staff, you will provide critical support to our operations and ensure the smooth functioning of our facility. **Key Responsibilities** * Perform...

  • Administrative Support Specialist

    1 month ago

    Yuma, Arizona, United States Exceptional Healthcare Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Exceptional Healthcare Inc. The successful candidate will be responsible for providing exceptional customer service, maintaining accurate records, and ensuring the smooth operation of our front desk reception area.Key ResponsibilitiesCustomer...

  • RF Support Technician II

    2 weeks ago

    Yuma, Arizona, United States TRAX Internation Full time

    Job SummaryTRAX International is seeking a highly skilled RF Support Technician II to join our team. As an RF Support Technician II, you will be responsible for performing duties related to measuring Radio Frequency (RF) emitting systems and the ambient RF environment using antennas, spectrum analyzers, signal generators, and other test equipment.Key...

  • Peer Support Specialist II

    2 weeks ago

    Yuma, Arizona, United States HELPING OURSELVES PURSUE ENRICHMENT INC Full time

    Job SummaryPromote a recovery-based approach to member care by providing peer support, personal assistance, and education on community resources to aid in members' recovery from mental illness and/or addiction disorders.Key ResponsibilitiesRelate own recovery process in a positive and supportive manner through coaching, role modeling, and mentoring to...

  • RF Support Technician II

    1 week ago

    Yuma, Arizona, United States TRAX Corporate Office Full time

    Job SummaryTRAX Corporate Office is seeking a highly skilled RF Support Technician II to join our team. As a key member of our team, you will be responsible for performing duties related to measuring Radio Frequency (RF) emitting systems and the ambient RF environment using antennas, spectrum analyzers, signal generators, and other test equipment.Key...

  • Environmental Services Specialist

    1 month ago

    Yuma, Arizona, United States Integrated Support Solutions Full time

    Environmental Services Specialist/HousekeeperWe are seeking a highly skilled and detail-oriented Environmental Services Specialist/Housekeeper to join our team at Integrated Support Solutions Inc. (ISSI). As a key member of our team, you will play a vital role in maintaining a clean and safe environment for our patients and staff.About ISSIISSI is a dynamic...

  • Support Specialist

    1 week ago

    Yuma, Arizona, United States Arizona Western College Full time

    Job Summary:The Wrap-Around Support Specialist provides critical support services to students, managing CRM-Engage wrap-around support alerts and requests. This role also involves managing the basic needs and clothing pantry, as well as facilitating student interactions and data collection. The ideal candidate will have excellent customer service skills and...

  • Medical Office Clerk

    1 month ago

    Yuma, Arizona, United States AAI Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Clerk to provide administrative support in our clinical departments. The ideal candidate will have excellent communication skills, a strong work ethic, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesProvide administrative support to healthcare...

  • PT - Wrap-Around Support Specialist (Grant-funded)

    3 weeks ago

    Yuma, Arizona, United States Arizona Western College Full time

    Job SummaryThe Wrap-Around Support Specialist is a part-time, non-exempt position that provides administrative support for wrap-around services, pantry, and closet. The successful candidate will be responsible for managing student records, responding to basic needs requests, and collaborating with district-wide campuses and community partners.Key...

  • Detention Support Specialist

    2 weeks ago

    Yuma, Arizona, United States Government Jobs Full time

    Job Summary:This position performs administrative and office support work of moderate difficulty within the Yuma County Detention Center. The successful candidate will have department-specific responsibility and work under general supervision.Key Responsibilities:Provides administrative support to the Detention Center staffAssists with daily operations and...

  • Detention Support Specialist

    1 month ago

    Yuma, Arizona, United States Government Jobs Full time

    Job SummaryUnder general supervision, performs administrative and office support work of moderate difficulty within the Yuma County Detention Center. This position has department-specific responsibility.Job DutiesProvides administrative support to the Detention Center staff.Assists with the maintenance of records and files.Performs data entry and other...

  • IT Support Specialist

    2 weeks ago

    Yuma, Arizona, United States Harvest Preparatory Academy Full time

    Job OverviewHarvest Preparatory Academy is seeking a highly skilled IT Support Specialist to join our team. As a key member of our technical operations team, you will be responsible for providing top-notch support and maintenance for our IT equipment, including desktops, servers, and network infrastructure.Key Responsibilities:Perform regular support and...

  • Multifunctional Information Systems Specialist

    4 weeks ago

    Yuma, Arizona, United States Lockheed Martin Full time

    About the RoleWe are seeking a highly skilled and experienced IT professional to join our team as a Multifunctional Information Systems Specialist. In this pivotal role, you will be responsible for ensuring the precision and integrity of data with Autonomic Logistics Information System (ALIS) & Mission Planning Environment (MPE) for U.S. Marine Corps Joint...

  • Restaurant Operations Manager

    1 week ago

    Yuma, Arizona, United States Barnett Administrative Services Full time

    As a key member of our restaurant team, you will be responsible for supervising and training staff, maintaining inventory levels, and ensuring exceptional customer service. Your role will also involve implementing quality improvements and contributing to a positive work environment.RequirementsHigh school diploma or equivalentReliable transportation and a...

  • Tech Support Specialist

    3 weeks ago

    Yuma, Arizona, United States Aequor Technologies Full time

    Job HighlightsLocation: Yuma, AZPay Rate: Up to $2933.60/WeekDuration: 13 weeksNumber of Positions: 1Remote Position Type: On-Site Work OnlyShift Type: DaysHours Per Day: 8 HoursDiscipline: TechJob DescriptionAt Aequor Technologies, we are seeking a skilled Technical Support Specialist to join our team. As a key member of our technical support team, you will...

  • After-School Support Specialist

    6 days ago

    Yuma, Arizona, United States Wyndy LLC Full time

    Job Title: After-School Support SpecialistJob Summary: We are seeking a reliable and compassionate individual to provide support to students outside of school hours.Duties and Responsibilities:* Supervise and engage with students* Assist with homework and provide additional support as needed* Promote a positive learning environmentRequirements:* Strong...

Administrative Support Specialist II

2 months ago

Yuma, Arizona, United States The Vertex Company Full time

Position Overview

The role of the Personnel Management Assistant II is crucial in executing a variety of administrative tasks related to personnel actions, including managing temporary employment, rehires, and separations. This position involves responsibilities that extend beyond standard clerical duties, such as conducting pre-employment screenings, overseeing random and comprehensive drug testing, and facilitating new hire orientations. The assistant will also address routine inquiries regarding policies and procedures while generating reports on employee metrics such as turnover and attendance. This role may involve evaluating and synthesizing information from multiple sources under tight deadlines and reporting on employment statistics. Additionally, the Personnel Management Assistant II may offer guidance and supervision to junior personnel assistants. A comprehensive understanding of various office software applications is essential. Written work will undergo meticulous review by senior personnel and office staff.

Key Responsibilities

  • Address and resolve employee data issues promptly, including password resets, workflow entries, and temporary pay form management.
  • Update and maintain information in databases and spreadsheets.
  • Generate reports and provide program data to leadership, including earnings reports, pre-check details, and seniority rosters.
  • Prepare both scheduled and ad hoc reports for corporate functional areas such as Finance, Accounting, and Business Development.
  • Ensure compliance with federal posting requirements on company bulletin boards.
  • Correlate data from various sources, personnel, databases, and programs, both manually and electronically.
  • Produce and distribute information in support of the program as needed.
  • Assist in the onboarding process for new hires and transfers, including orientation and site processing needs.
  • Support the Random Drug Testing program.
  • Aid in travel arrangements, including booking, advances, and expense report assistance.
  • Provide necessary documentation requested by clients, including detachment estimates and actuals.
  • Collaborate with Payroll to manage military pay differentials.
  • Inform employees about the Employee Assistance Program (EAP).
  • Maintain site-specific personnel records.
  • Coordinate employee uniform orders and returns.
  • Assist in drafting job requisitions for recruitment purposes.
  • Help schedule physical examinations and administer drug tests.
  • Conduct regular audits of timecards to ensure adherence to timekeeping procedures and act as a liaison with the corporate payroll department to resolve discrepancies.
  • Support out-processing activities for employee separations.
  • Serve as a liaison with Corporate Security to track necessary training and maintain records for personnel.
  • Collaborate closely with corporate business advisors and PMO staff to provide program-specific transactional support.

Additional Information

Education and Experience Requirements

Education

High School Diploma required.

Preferred Experience

  • 0-3 years of experience in administrative functions.
  • General knowledge of personnel administrative tasks, including timesheet management and reporting.
  • Experience in defense contracting is advantageous.

Skills Required

  • Strong written and verbal communication abilities.
  • Excellent public speaking, training, and email communication skills.
  • Proficiency in personal computing, including Microsoft Outlook, Word, Excel, SharePoint, and PowerPoint.
  • Advanced skills in Excel, including pivot tables and formulas.

Benefits Offered

  • Comprehensive healthcare coverage.
  • Retirement savings plan.
  • Life insurance, AD&D, and disability benefits.
  • Wellness initiatives.
  • Paid time off, including holidays.
  • Access to learning and development resources.
  • Employee assistance resources.
  • Note: Pay and benefits are subject to change at the company's discretion in accordance with applicable compensation or benefit plans.