Administrative Assistant II

4 weeks ago


Portales, New Mexico, United States Eastern New Mexico University Full time
Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant II to join our team at Eastern New Mexico University. The successful candidate will provide administrative support to the financial aid office, exercising independent judgment and tact in a fast-paced environment.

Key Responsibilities
  • Provide secretarial and administrative support to the financial aid office, including data entry, report preparation, and correspondence.
  • Monitor departmental budget and perform routine record-keeping duties.
  • Organize and maintain office files, including confidential materials.
  • Prepare detailed schedules, contracts, and materials for distribution.
  • Sort, screen, and distribute mail.
  • Supervise student employees.
  • Review completed work for compliance with University and office policies and procedures.

Requirements
  • A high school diploma or equivalent certificate and a minimum of one year of experience directly related to the duties specified is required.
  • Ability to perform routine and moderately complex clerical tasks rapidly and accurately.
  • Skill in the use of standard office equipment.
  • Ability to understand and convey procedures and regulations established.
  • Ability to perform basic bookkeeping procedures.
  • Ability to maintain confidentiality of records and information.
  • Skill in word processing and data entry.
  • Ability to maintain an effective working relationship with others.
  • Ability to communicate effectively, both orally and in writing.

Working Conditions

The work is performed inside during regular working hours, and the work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.



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