Administrative Assistant III

2 weeks ago


Kerrville, United States Texas Department of Aging & Disability Services Full time
Job Title: Administrative Assistant III

Are you a detail-oriented and organized individual with excellent communication skills? Do you have experience in records administration and a passion for providing exceptional customer service? We are seeking a highly motivated and dedicated Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services.

Job Summary:

The Administrative Assistant III will provide administrative support to the Unit Records Coordinator, performing a variety of tasks related to records administration, including coordinating the implementation and maintenance of the Patient Record, processing records requests, and tracking progress on plans of correction.

Key Responsibilities:
  • Coordinate the implementation and maintenance of the Patient Record for each individual at the State Hospital.
  • Process records requests, coordinate and direct the copying and preparation of records, and ensure records are maintained according to guidelines.
  • Establish and maintain systems to track requests and ensure compliance with State Hospital, Joint Commission, and CMS requirements.
  • Review a sample of records per month to ensure records are in order and retention schedules are followed.
  • Work with management to develop plans of correction related to deficiencies noted in audits and track progress on plans of correction.
Requirements:
  • Knowledge of office practices and administrative procedures.
  • Skills in use of personal computers and software applications in a Windows environment (Word, Excel, PowerPoint, Access, Outlook).
  • Ability to maintain filing systems, handle and safeguard sensitive and confidential information, and work independently with moderate latitude for the use of initiative and independent judgment.
  • Ability to communicate both in writing and verbally, establish and maintain effective working relationships with supervisor and coworkers, and develop/implement administrative procedures and evaluate their effectiveness.
What We Offer:

We offer a competitive salary, excellent benefits, and a dynamic work environment. If you are a motivated and dedicated individual with a passion for records administration, we encourage you to apply for this exciting opportunity.



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