Administrative Assistant III
2 weeks ago
Are you a detail-oriented and organized individual with excellent communication skills? Do you have experience in records administration and a passion for providing exceptional customer service? We are seeking a highly motivated and dedicated Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services.
Job Summary:The Administrative Assistant III will provide administrative support to the Unit Records Coordinator, performing a variety of tasks related to records administration, including coordinating the implementation and maintenance of the Patient Record, processing records requests, and tracking progress on plans of correction.
Key Responsibilities:- Coordinate the implementation and maintenance of the Patient Record for each individual at the State Hospital.
- Process records requests, coordinate and direct the copying and preparation of records, and ensure records are maintained according to guidelines.
- Establish and maintain systems to track requests and ensure compliance with State Hospital, Joint Commission, and CMS requirements.
- Review a sample of records per month to ensure records are in order and retention schedules are followed.
- Work with management to develop plans of correction related to deficiencies noted in audits and track progress on plans of correction.
- Knowledge of office practices and administrative procedures.
- Skills in use of personal computers and software applications in a Windows environment (Word, Excel, PowerPoint, Access, Outlook).
- Ability to maintain filing systems, handle and safeguard sensitive and confidential information, and work independently with moderate latitude for the use of initiative and independent judgment.
- Ability to communicate both in writing and verbally, establish and maintain effective working relationships with supervisor and coworkers, and develop/implement administrative procedures and evaluate their effectiveness.
We offer a competitive salary, excellent benefits, and a dynamic work environment. If you are a motivated and dedicated individual with a passion for records administration, we encourage you to apply for this exciting opportunity.
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