Administrative Asst III

4 months ago


Kerrville, United States Texas Department of Aging & Disability Services Full time
Job Description:
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to building a diverse community atmosphere where employees feel valued, supported, and accepted while providing specialized care for Texans in need. If providing hope and healing through compassionate, innovative, and individualized care interest you, we welcome your application for the position below.

The Unit Records Coordinator performs moderately complex records administration work in order to maintain the integrity of individuals’ records. Responsible for coordinating the implementation and maintenance of the Patient Record for each individual at the State Hospital. Responsible for coordinating, processing and tracking Patient records for The Joint Commission and CMS standards, including retrieving, copying and organizing records for distribution/mailing and retention. Provides administrative oversight, conducts audits of the Patient Record, and tracks deficiencies to ensure corrective actions are implemented as necessary. Assists in training employees on the recordkeeping system and in routinely utilizing the record in making care, medical treatment and training decisions. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Shift statement (use as needed): This position may be eligible to earn additional pay for work performed on evenings, nights and/or weekends.
Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Provides guidance and oversees the implementation and maintenance of the State Hospital (SH) Recordkeeping System.

Updates policies and procedures in order to ensure compliance with State Hospital, Joint Commission and CMS requirements.

Processes records requests. Coordinates and directs the copying and preparation of records to ensure the request requirements are met and records maintained according to guidelines.

Establishes and maintains systems to track requests.

Reviews a sample of records per month, the number to be determined by facility need but not less than 5 records per month, to ensure records are in order and retention schedules are followed.

Works with management to develop plans of correction related to deficiencies noted in audits. Tracks progress on plans of correction and prepares status reports for Executive Leadership
Provides records support services to staff responsible for Patient records creation and assists in training unit staff and others on the Recordkeeping system, maintenance and use.

Performs special assignments at the request of the supervisor in order to further SH goals.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of office practices and administrative procedures.
Skill in use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook)
Ability to maintain filing systems
Ability to handle and safeguard sensitive and confidential information.
Ability to work independently and to exercise judgment in making administrative and technical decisions.
Ability to develop/implement administrative procedures and to evaluate their effectiveness; and to interpret complex rules, regulations, policies, and procedures.
Ability to understand and follow verbal and written instructions.
Ability to communicate both in writing and verbally.
Ability to establish and maintain effective working relationships with supervisor and coworkers.


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Title: Administrative Assistant IIIAre you a detail-oriented and organized individual with excellent communication skills? Do you have experience in records administration and a passion for providing exceptional customer service? We are seeking a highly motivated and dedicated Administrative Assistant III to join our team at the Texas Department of Aging...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Title: Administrative Assistant IIIJob Summary: We are seeking an experienced Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. The successful candidate will be responsible for coordinating the implementation and maintenance of the Patient Record for each individual at the State Hospital.Key...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. As a key member of our records administration team, you will be responsible for maintaining the integrity of individuals' records and ensuring compliance with State Hospital, Joint...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Clerk III to join our team at the Texas Department of Aging & Disability Services. As a key member of our financial office, you will be responsible for providing administrative support services, including bookkeeping, inventory control, mail processing, and fiscal services.Key...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. As a key member of our staff, you will be responsible for maintaining the integrity of individuals' records and ensuring compliance with State Hospital, Joint Commission, and CMS...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. As a key member of our staff, you will be responsible for maintaining the integrity of individuals' records and ensuring compliance with State Hospital, Joint Commission, and CMS...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant III to join our team at the Texas Department of Aging & Disability Services. In this role, you will be responsible for maintaining the integrity of individuals' records and ensuring compliance with State Hospital, Joint Commission, and CMS requirements.Key...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Description: Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Clerk III to join our team at the Texas Department of Aging & Disability Services. As a key member of our financial office, you will be responsible for providing administrative support services, including bookkeeping, inventory control, mail processing, and fiscal services.Key...


  • Kerrville, Texas, United States Health & Human Services Comm Full time

    Job Description:We are seeking a highly skilled and detail-oriented Clerk III to join our team at Health & Human Services Comm. As a key member of our financial operations team, you will be responsible for providing administrative support services, including bookkeeping, inventory control, mail processing, and fiscal services.Key Responsibilities:Perform...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Description: Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is dedicated to...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Administrative Assistant III - Treatment Team Coordinator to join our team at the Texas Department of Aging & Disability Services. As a key member of our treatment team, you will play a vital role in providing administrative support and coordinating treatment planning meetings.Key...

  • Clerk III

    5 months ago


    Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Description: Clerk III Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of each other, teamwork, and inclusivity? HSCS is...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:Are you a dedicated and compassionate professional seeking a challenging role in nutrition services? Do you have a passion for delivering high-quality care and leading a team of clinical nutrition specialists? We are seeking a highly skilled and experienced Senior Clinical Dietitian III to join our team at the Texas Department of Aging &...

  • Dietitian III

    4 weeks ago


    Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled and experienced Senior Clinical Dietitian III to join our team at the Texas Department of Aging & Disability Services. As a key member of our Leadership Team, you will be responsible for overseeing the operations of the nutrition department and providing administrative support to the Director of Nutrition...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled and compassionate Psychiatric Nursing Assistant III to join our team at the Texas Department of Aging & Disability Services. As a key member of our recovery team, you will provide high-quality patient care services in an inpatient setting, working under the clinical supervision of a Registered Nurse (RN).Key...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Title: Psychiatric Nursing Assistant IIIJob Summary:We are seeking a highly skilled and compassionate Psychiatric Nursing Assistant III to join our team at the Texas Department of Aging & Disability Services. As a key member of our recovery team, you will provide high-quality patient care services in an inpatient setting, working under the clinical...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled and compassionate Psychiatric Nursing Assistant III to join our team at the Texas Department of Aging & Disability Services. As a key member of our inpatient care team, you will provide high-quality patient care services to individuals with mental health needs, promoting their recovery and well-being.Key...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Treatment Team Coordinator III to join our team at the Texas Department of Aging & Disability Services. As a key member of our treatment team, you will play a vital role in coordinating and facilitating treatment planning meetings, gathering and compiling information, and drafting comprehensive...


  • Kerrville, United States Texas Department of Aging & Disability Services Full time

    Job Summary: We are seeking a highly skilled and detail-oriented Clerk III to join our team at the Texas Department of Aging & Disability Services. As a key member of our financial office, you will be responsible for providing advanced clerical support services, including bookkeeping, inventory control, mail processing, and fiscal services. Key...