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Maritime Legal Support Specialist
2 months ago
AMS Staffing, Inc. is seeking a skilled Legal Administrative Assistant specializing in maritime law. This full-time, direct-hire role offers a competitive salary range of $70,000 to $80,000 along with comprehensive benefits.
Position Title: Legal Administrative Assistant (Maritime)
Salary Range: $70,000 - $80,000
Work Environment: Fully onsite
Overtime Eligibility: Yes
Degree Requirement: Not required
Weekly Work Hours: 37.5
Key Responsibilities:The successful candidate will provide extensive administrative and secretarial support to attorneys in the maritime law field. Responsibilities include:
Administrative Duties:- Oversee attorney schedules, including the arrangement of appointments, meetings, and court appearances.
- Coordinate travel arrangements and prepare itineraries as necessary.
- Manage incoming calls, taking messages and directing inquiries appropriately.
- Draft and review correspondence, legal documents, pleadings, and other materials.
- Maintain systematic electronic and physical filing systems.
- Prepare and submit legal documents to courts, agencies, and other relevant parties.
- Assist in document production, including formatting, editing, and finalizing legal briefs, contracts, memos, and reports.
- Ensure all documents and correspondence are accurate and complete.
- Act as a primary contact for clients, delivering exceptional service and promptly addressing inquiries.
- Facilitate communication between attorneys, clients, and other involved parties.
- Uphold confidentiality regarding sensitive information and communications.
- Support billing and invoicing processes, including time entry and client billing.
- Engage in team meetings, training sessions, and professional development opportunities.
- Perform general office tasks and assist other administrative staff as required.
- Bachelor's degree or equivalent relevant experience.
- Over 10 years of experience as a legal secretary or administrative assistant in a law firm, preferably with a focus on maritime law.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications.
- Excellent typing and transcription skills with a high degree of accuracy and attention to detail.
- Strong organizational abilities and capacity to prioritize tasks effectively in a dynamic environment.
- Outstanding communication skills, both written and verbal, with a professional demeanor.
- Ability to maintain confidentiality and manage sensitive information with discretion.
- Familiarity with legal research methods and resources is advantageous.
