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Event Coordinator

2 months ago

Washington, Washington, D.C., United States MCI Global Full time

We are a global engagement marketing agency that creates human-centric touchpoints to drive innovation and growth.

Firm believers in the power of building community since 1987, we help brands, associations, and not-for-profit organizations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications, and Consulting & community solutions.

We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

Main Responsibilities
  • Serve as the primary point of contact for exhibitors and sponsors, responding to inquiries in a timely and professional manner.
  • Draft and send pre-event communications to exhibitors and sponsors, ensuring clear and concise information.
  • Manage and maintain the exhibit management tool, Map Your Show, to ensure seamless event operations.
  • Collaborate with the Global Sales Center to develop the Exhibitor Kit, ensuring a comprehensive and engaging experience.
  • Work closely with the Exhibit/Sponsorship sales team to manage the fulfillment of benefits, including drafting and maintaining the deliverables tracking grid.
  • Source sponsored items, such as tote bags, lanyards, and other materials, to enhance the event experience.
  • Maintain accurate and up-to-date department files, ensuring easy access to critical information.
  • Perform other duties as assigned to support the success of the event.
Job Requirements
  • Bachelor's degree preferred, with a focus on event management, marketing, or a related field.
  • 1-2 years of experience in event planning, coordination, or a related field.
  • Experience in the association market and multi-client environment is a plus.
  • Familiarity with Map Your Show is an asset.
  • Eager to learn and grow in the events industry, with a strong desire for career advancement.
  • Travel: Approximately 20%, with 4-5 day blocks of time.
Professional and Leadership Competencies
  • Deliver exceptional VIP customer service, providing white-glove service to exhibitors and sponsors.
  • Possess strong oral and written communication skills, with the ability to interact in a firm but highly collaborative fashion.
  • Demonstrate a team-focused approach, with independent judgment and vision.
  • Be a solutions-oriented, creative problem solver, able to prioritize and manage multiple projects and deadlines in a fast-paced environment.
Benefit Summary

MCI USA is an established, family-friendly company offering outstanding benefits and significant growth opportunities.

  • PTO - starting at 14 days (for full-time)
  • 13 paid Company Holidays, including closure Christmas Eve - New Year's Day
  • 401K
  • Medical, Dental, Vision, and Supplementary Insurances
  • Employer-paid Group Life Insurance, Short-Term, and Long-Term Disability
  • Employer-paid Family Building Benefit (fertility, adoption, & surrogacy)
  • Employer-paid Mental Health Benefit
  • Pet Discount Program

MCI is where you can bring your true self to work and be proud of what you do. We are a company that values community, innovation, and growth.