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Event Coordinator

2 months ago

Washington, Washington, D.C., United States Randstad Full time

Position Overview:

We are seeking a Junior Meeting Planner for a temporary contract role. This position is fully remote but requires candidates to be located in Washington DC or New York NY.

Key Responsibilities:

  • Oversee the logistics and on-site execution of designated meetings. This includes coordinating room assignments, menu selection, and banquet event orders, as well as managing budgets and post-event financials.
  • Identify and secure meeting venues from hotels and convention centers for off-site hearings.
  • Possess a broad understanding of Cvent for vendor sourcing, registration processes, reporting, and budgeting.
  • Negotiate contracts effectively while being knowledgeable about hospitality legal terms.
  • Develop food and beverage plans tailored for committee meetings.

Additional Duties:

  • Conduct invoice reconciliation and prepare financial forecasts.
  • Manage American Express card reconciliations for meetings.
  • Create Purchase Service Agreements and Task Orders.
  • Facilitate webcasting and multi-casting services.
  • Demonstrate extensive knowledge of catering services and conference facilities.
  • Exhibit proficiency in audio-visual equipment.

Qualifications:

  • A college degree or equivalent experience, with a minimum of three years in meeting management or hospitality. CMP certification is preferred.
  • Strong background in contract negotiations and familiarity with registration systems is advantageous.
  • Ability to work independently at conference sites.
  • Proficient in Microsoft Office Suite.
  • Willingness to travel as necessary.
  • Familiarity with CVENT databases.
  • Demonstrated capability to implement projects autonomously while collaborating effectively with various departments is essential.