Front Desk Coordinator

6 days ago


Mastic Beach, New York, United States MyCareersFuture Full time

Job Summary

We are seeking a highly organized and detail-oriented Client Services Officer to join our team at MyCareersFuture. As a key member of our front desk team, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.

Key Responsibilities

  • Provide a warm and welcoming environment for visitors and colleagues, ensuring a positive first impression of our company.
  • Oversee front-desk operations, including redirecting phone calls and handling inquiries in a professional and courteous manner.
  • Manage courier bookings, receive and distribute deliveries, and coordinate mail distribution and absence coverage to ensure seamless communication and productivity.
  • Ensure the office is well-presented, maintain functional equipment, and manage pantry and stationery supplies to promote a productive and efficient work environment.
  • Coordinate room bookings, including catering arrangements, offering refreshments, setting up AV/video conferencing, and tidying up after meetings to ensure a professional and organized experience for our guests.
  • Handle various administrative tasks, such as assisting other departments with ad-hoc projects, including event coordination for Business Development and induction scheduling for Human Resources, to support the overall success of our team.
  • Proactively identify opportunities to improve office processes and ensure efficiency, suggesting innovative solutions to enhance our operations.
  • Provide support to the Office Manager with daily operational tasks and ad-hoc duties as assigned, demonstrating flexibility and a willingness to learn and adapt.

Requirements

  • Minimum Diploma in a related discipline, such as business administration or a related field.
  • Minimum 3 years of relevant experience in a similar role, demonstrating a strong understanding of customer service principles and administrative procedures.
  • Able to start immediately or within short notice, with a strong commitment to delivering exceptional results in a fast-paced environment.


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