Program Compliance Specialist
5 hours ago
This role is focused on delivering high-caliber results, on predetermined timelines, while assisting in managing workflow processes related to all aspects of Contract Compliance Management.
Key Responsibilities- Contractual Reporting and Submittals
- Manage the full cycle of all the submittals to the Client
- Track submission due dates and lead preparation and issuance of all site contractual reports and submittals
- Accurately and timely file the updated submissions within JCI systems and the client's Prolog (or equivalent)
- Facilitate the submittals and comments reviews with the client as required
- Coordinate and arrange necessary data with other JCI and non-JCI resources to support the submissions
- Develop necessary processes, procedures, guidelines to ensure sustainability
- Develop and deliver customer reports, meeting minutes and agendas
- Collect all information, maintain organized databases of information, format a presentable reports within a specific time range
- Prepare ad hoc reports and necessary responses to JCI management and the Client
- Be a back up for the preparation of the incident reports
- Develop a site compliance comprehensive database including all regulatory, contractual, and safety requirements for permits, inspections, and certifications
- Maintain the compliance database by tracking due dates, scheduling, and ensuring all work related to the compliance has been updated in QFM, coordinating timely payments
- Develop and implement a process for documenting and tracking the non-compliances issued by authorities
- Ensure the completion of non-compliances is tracked in the system and communicated to the JCI internal or external resources responsible for the completion of the work
- Develop and document Standard Operating Procedures (SOP) working with other JCI and external stakeholders
- Maintain the SOP database and regularly review the SOPs to ensure compliance with the operational, regulatory, and contractual requirements
- Ensure 100% compliance of the LAX ConRAC site
- Perform regular reviews of the QFM paymec requirements to ensure compliance with the contract requirement
- Propose changes and improvements to ensure compliance and sustainability
- Run QFM periodic reports or as needed tracking operational and maintenance attainment against the contractual requirements
- Facilitate regular reviews and implement improvements as needed
- Assist with maintaining the CMMS database including equipment history, status, work order management, and preventative maintenance scheduling
- Be a backup to the maintenance planner and scheduler as needed
- The focus will be to lead JCI's Contract Management related to Diversity & Inclusion
- Maintain B2Gnow Small Business Enterprise (SBE) system
- Monitor, audit, and enforce the Labor Compliance Program in accordance with DIR-accepted practices
- Maintain Certified Payroll system and LCP tracker
- Verify that appropriate wages are paid on certified payroll, and CA prevailing wage determinations
- Be a backup to update B2Gnow, LCP tracker, and submission of necessary reports
- As necessary prepare contract booking documents such as subcontracts, POs, invoice collection and tracking, and other finance-related matters
- Perform simple account balancing and reconciliation
- Be a backup and to be able to create POs, process invoices, and related matters
- Be the first line of communication to customers, building occupants, and the project company
- Be responsive to telephone calls, emails, and electronically generated work orders
- Post information to records and databases
- Assist in maintaining organized document storage databases, SharePoint
- Provide research, problem-solving, and insight into increasing business processes and efficiencies related to Diversity and Inclusion
- Provide a professionally maintained office environment
- Responsible for product orderings and inventory
- Attend and document meetings during all project phases
- Perform other duties necessary to provide administrative support to the O&M team
- Perform necessary site inspections, collecting site verifications and checks as necessary
- Bachelor's degree or equivalent education preferred
- High school diploma with 3-5 years of similar work experience required
- Five years of working experience related to Workforce contract compliance requirements, data collection, and document generation
- Computer skills (advanced or proficient) to include word processing, spreadsheet, project scheduling tools, desktop publishing, and database applications
- Proficiency in Microsoft Office Suite, MS Outlook, and data entry required
- Ability to work independently
- Good organizational skills with attention to detail
- Ability to handle multiple tasks and prioritize workload accordingly
- Interpersonal skills to effectively communicate with both internal and external customers
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