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Program Compliance Specialist
2 months ago
Abacus Service Corporation is seeking a highly organized and detail-oriented Program Compliance Specialist to join our team. As a key member of our operations team, you will be responsible for ensuring compliance with contractual requirements and regulatory standards.
Key Responsibilities- Contractual Reporting and Submittals
- Manage the full cycle of submittals to clients, including tracking submission due dates and preparing and issuing site contractual reports and submittals.
- Accurately and timely file updated submissions within our systems and clients' systems.
- Facilitate submittals and comments reviews with clients as required.
- Coordinate and arrange necessary data with other resources to support submissions.
- Develop processes and procedures to ensure sustainability.
- Develop a comprehensive database of regulatory, contractual, and safety requirements for permits, inspections, and certifications.
- Maintain the compliance database by tracking due dates and ensuring all work related to compliance has been updated in our systems.
- Develop and implement a process for documenting and tracking non-compliances issued by authorities.
- Ensure completion of non-compliances is tracked in the system and communicated to responsible resources.
- Perform regular reviews of QFM payment requirements to ensure compliance with contract requirements.
- Propose changes and improvements to ensure compliance and sustainability.
- Run QFM periodic reports or as needed to track operational and maintenance attainment against contractual requirements.
- Lead JCI's Contract Management related to Diversity & Inclusion.
- Maintain B2Gnow Small Business Enterprise system.
- Monitor, audit, and enforce Labor Compliance Program in accordance with DIR accepted practices.
- Prepare contract booking documents such as subcontracts, POs, invoice collection and tracking, and other finance-related matters.
- Perform simple account balancing and reconciliation.
- Be the first line of communication to customers, building occupants, and project company.
- Be responsive to telephone calls, emails, and electronic-generated work orders.
- Post information to records and databases.
- Assist in maintaining organized document storage databases, SharePoint.
We are seeking a candidate with a Bachelor's degree or equivalent education, and 3-5 years of similar work experience. Computer skills, including word processing, spreadsheet, project scheduling tools, desktop publishing, and database applications, are required. Proficiency in Microsoft Office Suite, MS Outlook, and data entry is also required. Ability to work independently, good organizational skills, and attention to detail are essential. Ability to handle multiple tasks and prioritize workload accordingly is also required.
