Administrative Support Specialist

2 days ago

Lake Forest, California, United States Blue Star Partners LLC Full time
Job Description

Blue Star Partners LLC is seeking a highly skilled Administrative Support Specialist to join our team. This role involves providing comprehensive administrative support to ensure the efficient operation of the contracting and pricing department.

Key Responsibilities:

  • Review and process sales contracts and amendments
  • Responsible for checking and analyzing contracts are legible, clean, complete and are aligned with approvals
  • Responsible for routing contracts for signature based on pre-determined signature authority tiers
  • Responsible for reviewing, summarizing and logging contract information into company's CRM system
  • Save, organize and maintain accurate files, notes and data in electronic files and trackers
  • Perform CRM and log maintenance on an ongoing basis to ensure accurate reporting
  • Utilize data from the company's CRM system to generate reports, analyze data, and track contracting statuses
  • Support internal auditing and monitoring efforts
  • Analyze contract and pricing discrepancies and correct, resolve and document findings
  • Research equipment shipments, price loads, contract renewals and perform appropriate tasks related to such research
  • Respond to requests for end-user pricing eligibility and contract eligibility
  • Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group and distributors to establish working relationships, assure proper end-user pricing and contract effective dates are loaded
  • Participate in and prepare for contracting & pricing policy meetings
  • Develop and continuously update departmental SOPs (Standard Operating Procedures)
  • Demonstrate understanding of the business structure, processes and policies
  • Perform closing activities as needed
  • Meet deadlines and update clients with status
  • Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices.
  • Perform other duties & projects as assigned.
  • Understands and is aware of the quality consequences which may occur from the improper performance of their specific job.

Qualifications, Education & Experience:

  • Requires a bachelor's degree in a business-related discipline.
  • Minimum intermediate Word and Excel experience a must.
  • Minimum of 1 year relevant experience in commercial sales contracting and pricing.

Preferred Qualifications:

  • Two to four years' experience directly related to contract administration, preferably within the bio-tech/ healthcare industry.
  • Demonstrated ability to effectively and constructively communicate across departmental disciplines while pursuing contract department goals.
  • Must have good communication & organizational skills.
  • Must have customer service attitude & good computer skills (Microsoft Word, Excel, Outlook, etc.).
  • Self-starter and a multi-tasker.
  • Ability to work in a high volume, dynamic team environment.
  • Previous CRM or database experience preferred.
  • Previous healthcare, biotech or sales industry experience preferred.

Competencies:

  • Self-motivated.
  • Out of the box thinker.
  • Positive attitude.
  • Passion for quality and delivery excellence.
  • Dependable & reliable.

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