Clinical Contract Specialist

4 weeks ago


Norfolk, Virginia, United States Macon & Joan Brock Virginia Health Sciences at Old Dominion University Full time
Job Summary

The Clinical Contract Specialist will assist in reviewing and negotiating clinical study agreements and related documents on behalf of Macon & Joan Brock Virginia Health Sciences at Old Dominion University. This role involves working with global partners, faculty, staff, and General Counsel during the contracting process.

The ideal candidate will be detail-oriented, with excellent organizational and administrative skills, including superior attention to detail and the ability to handle multiple projects in a deadline-driven environment.

This position may be eligible for up to three days of telework in accordance with EVMS policy.

Key Responsibilities
  • Maintain a clinical contracts Excel spreadsheet of industry-sponsored, federal, state, corporate, and private foundation contracts, including independent review, negotiating significant and unique contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws and regulations.
  • Independently and assist with recommendations for alternative agreement language.
  • Complete amendments for contracts and/or budget documents as necessary.
  • Provide administrative support, critical education, communications, and act as liaison between Grants Accounting and Sponsored Programs.
  • Establish and maintain effective working relationships with physicians, department administrators, senior leaders, clinical operations, and other internal and external staff involved in the contracting process and support the development and updates of policies and process/SOP documents.
  • Assist with contract issues as appropriate and liaise between Legal, Risk Management, clinical teams, and other internal stakeholders to resolve such issues.
  • Responsible for communicating institution policies and procedures to research support staff and Principal Investigators.
  • Manage and assist with creating, issuing, and routing subcontracts/subagreements, modifications, confidentiality/nondisclosure agreements, and assist with clinical trial agreements as necessary.
  • Serve as backup to all Sponsored Programs staff.
Qualifications

Bachelor's degree. Two (2) years of experience. Experience in a sponsored research or industry environment is preferred. Additional education may substitute for required experience and additional related experience may substitute for required education.

The ideal candidate will have the ability to read and understand contract terms, redline agreements, and make decisions with a practical, business-minded approach to contract negotiation.

Previous experience as a project manager or coordinating large projects is an asset.

Competencies
  • Ability to review and understand technical, medical, and legal documents related to Clinical Trial Agreements.
  • Develop and assist with negotiating, planning, strategizing, mentoring, monitoring, scheduling, diplomacy, critiquing, analysis, and problem-solving skills.
  • Excellent written and verbal communication skills, including negotiation skills and knowledge of Clinical Trial Agreements to clearly and concisely present information.
  • Ability to use sound judgment that protects EVMS's best interest and satisfies strategic contracting objectives and to ensure all contract work is in compliance with legal requirements, administration specifications, and government regulations.
  • Excellent computer and internet skills, including knowledge of MS-Office products such as Excel, Word, and Outlook.


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