Director of Financial Operations

2 days ago

Milford, Connecticut, United States Milford Public Schools Full time
Job Title: Director of Business Services

The Milford Public Schools is seeking a highly skilled and experienced Director of Business Services to lead the financial management of the school district. This is a full-time, 12-month position with a salary range starting at $125,000, commensurate with experience.

Job Summary:

The Director of Business Services is responsible for overseeing the financial management of the school district, including payroll, budgeting, accounts payable, accounts receivable, purchasing, grants, student activities accounts, and more. The successful candidate will ensure that these functions are executed efficiently, accurately, and in compliance with all applicable laws and regulations.

Key Responsibilities:
  • Financial Planning and Management:
    • Oversee all aspects of the financial management system.
    • Develop and implement comprehensive financial plans and budgets for the school district.
    • Establish and direct a system of control for budget execution and all financial accounting in the school district.
    • Establish accounting systems, procedures, and codes necessary to provide administrators with accurate financial data for the basis of formulating policies and decisions.
    • Monitor and analyze financial performance to ensure fiscal sustainability.
    • Prepare and present financial reports to the Board of Education and other stakeholders.
  • Payroll Administration:
    • Oversee the timely and accurate processing of payroll for all district employees.
    • Ensure compliance with federal, state, and local labor laws and regulations.
    • Prepare annual W-2's and relevant reporting.
    • Continuously review and improve payroll processes to streamline workflows and reduce errors.
  • Accounts Payable and Receivable:
    • Manage accounts payable and receivable functions, including vendor payments, invoice processing, and collections.
    • Ensure timely and accurate payment of all obligations.
    • Implement effective cash management strategies.
  • Purchasing and Procurement:
    • Develop and implement purchasing policies and procedures.
    • Oversee the procurement of goods and services for the district.
    • Negotiate contracts with vendors to obtain the best value for the district.
  • Grants Management:
    • Research all sources of revenue for the school district and assist administrators in preparing grant applications to secure new sources of revenue.
    • Manage grant administration, including fund requests, reporting, and compliance requirements.
    • Ensure that grant funds are used effectively and in accordance with grant guidelines.
  • Student Activities Accounts:
    • Oversee the management of student activities accounts.
    • Ensure that funds are used appropriately and in compliance with district policies.
  • Compliance:
    • Ensure compliance with all applicable laws, regulations, and accounting standards.
    • Establish and maintain internal controls as recommended by auditors, and assist in conducting the annual audit of district records.
    • Conduct internal audits and implement corrective actions as needed.
    • Prepare and submit all necessary reports to the State and Federal government, in accordance with regulations.
  • Team Leadership:
    • Manage and develop a team of financial professionals.
    • Provide leadership and direction to ensure effective teamwork and achievement of goals.
Qualifications:
  • Bachelor's degree in accounting, finance, or a related field.
  • Master's degree in business administration or a related field preferred.
  • CPA certification or equivalent experience preferred.
  • Minimum of 5-7 years of experience in financial management, preferably in education.
  • Minimum of 3-5 years of experience in a supervisory role.
  • Strong knowledge of accounting principles and practices.
  • Excellent analytical and problem-solving skills.
  • Strong leadership and interpersonal skills.
  • Ability to work effectively with diverse stakeholders.
  • Proficiency in financial software and systems.
Knowledge, Skills, and Abilities:
  • Ability to work under time constraints and deadlines, and shift suddenly to new tasks when priorities change.
  • Ability to plan, organize, set priorities, and work independently.
  • Ability to keep information confidential and maintain an ethical attitude.
  • Ability to focus on detailed data and maintain accuracy for extended periods of time.
  • Ability to communicate clearly orally and in writing.
  • Ability to exercise judgment as to when to act independently or refer to a supervisor.
  • Ability to cooperate with district staff and the public.
Other Requirements:
  • Background check required.
  • Screening for Tuberculosis (TB) required.

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