Project Coordinator

4 weeks ago

Richmond, Virginia, United States Virginia Jobs Full time
Job Title: Project Administrator

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

The Department of Epidemiology seeks a highly skilled Project Administrator to provide administrative management of a variety of project management activities, including the PhD graduate program and research coordination.

Key Responsibilities:
  • Administer the day-to-day activities of the graduate program, including developing and coordinating educational program strategic initiatives, developing and implementing program policies and procedures, developing and implementing evaluation activities, assessing student needs, coordinating program scheduling, identifying opportunities for students and ensuring that they are prepared for the job market.
  • Facilitate communication with prospective and current students, faculty, stakeholders, and alumni.
  • Responsible for recruitment activities, such as organizing the open house and promoting programs via social media.
  • Provide department and university information to current and prospective students, visitors, faculty, and staff, such as information regarding admissions, curricula, and programs as well as department policies and procedures.
  • Responsible for keeping and documenting all educational records.
  • Scheduling courses, resolving scheduling conflicts, submitting application materials for new courses, and ensuring that syllabi and courses comply with university procedures and regulations.
  • Understanding all requirements for graduation, application procedures associated with graduation and coursework completion, and for awarding and maintaining graduate assistantships.
Research Administration:
  • Coordinate and schedule research activities, including meetings among investigators, research staff, and stakeholders, and the recording and preparation of written meeting minutes.
  • Advertising, hiring and on-boarding research staff (e.g., research assistants, hourly/student workers); interfacing with Human Resources and other VCU departments or study sponsors; assisting with tracking expenditures and accounts payable; coordinating with research staff to assist in the scheduling of research participants; assisting with record keeping and research file management; and other research-related tasks as specified by the PI and his designees.
  • Work with the fiscal team to initiate, manage and track purchases of supplies and equipment, and help manage reimbursements of participants and research staff (incentives, mileage, parking vouchers).
  • Assist with the preparation of progress reports and other project-specific documents.
  • Coordinate research-related schedules for team members and handle incoming calls and voicemail for the study, forwarding messages to appropriate team members as needed.

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