Assistant Vice President of Planning and Capital Projects

1 day ago

Boston, Massachusetts, United States Berklee College of Music Full time
Job Description:

Overview:

The Assistant Vice President of Planning and Capital Projects will be responsible for managing and overseeing strategic planning initiatives, the capital improvement program, and project delivery. This role will also involve space management and planning, as well as the implementation of best practices.

Key Responsibilities:

  • Provide day-to-day management and leadership for the Capital Projects & Planning Group.
  • Develop, implement, and direct major capital planning, design, and construction projects and initiatives.
  • Plan and participate in the planning of new construction and major renovations, and supervise the entire project delivery process.
  • Participate in the advancement of the Capital Improvement Program, including development and oversight of a rolling 5-year plan for projects.
  • Assist in the development of scope, schedule, and budget for each project.
  • Manage the Facilities strategic planning process for Berklee, including leading master planning efforts, space utilization analysis, and recommendations.
  • Oversee the creation of facilities condition information and participate in developing a system for keeping the information up to date.
  • Meet regularly with direct reports and Facilities staff to review current and future projects and resolve matters that may impact current and/or future projects and initiatives.
  • Reviews projects upon completion to determine if project management goals were met.
  • Coordinate the planning for new construction and major renovation projects, working with the VP of Facilities, the Director of Facilities, Berklee's senior management team, the Board of Trustees, relevant College stakeholders, and local communities.
  • Supervise project manager(s) and inspect field conditions and progress of work against project schedule, plans, and specifications.
  • Develop clear, compelling, and financially sound rationale and advocacy for operating and capital budgets.
  • Proactively prioritize management of maintenance and capital projects and effectively deploy and manage resources in a fast-moving, high-demand environment.
  • Oversee the management of campus space, floor plans, and ensure best practices for campus planning are followed.
  • Assist in creating and maintaining college-wide standards for furniture, fixtures, and equipment as appropriate.
  • Maintain Berklee Facilities efforts to increase accessibility across the Boston campus, prioritizing capital investment in making Berklee a more inclusive campus.
  • Actively work with senior leaders across campus to communicate timely and accurate dissemination of key data to define space needs, changes, and funding required to achieve programmatic goals.
  • Develops and maintains positive working relationships with key campus departments, including but not limited to, the school deans, residence life and student affairs, public safety, risk management, and business and finance.
  • Manage and coordinate planning and feasibility studies, including preparing program information, coordinating work of interdepartmental groups, and working with all levels of the organization.
  • Manage vendors supporting these efforts where required.
  • Reviews planning and contract documents, in collaboration with Berklee Counsel, prepared by outside consultants to ensure compatibility with Berklee standards and requirements as well as project goals.
  • Works to ensure appropriate selections and negotiations of service level agreements with vendors, contractors, architects, business partners, etc.
  • Works to incorporate sustainability standards and processes into projects wherever possible.
  • Prepares financial analysis and preliminary total project cost estimates.
  • Contributes to the efforts with regulatory agencies for all permitting processes related to capital projects.
  • Assumes additional responsibilities as required.

Requirements:

  • Bachelor's degree and a minimum of 10 years of capital project management experience, with at least 5 years of experience managing staff and a budget.
  • Must have a thorough understanding of the major design and construction management processes, including community-driven design, consultant management, bidding, contract management, insurance, safety, change management, budget management, and schedule review and management.
  • Must have strong technical skills to read and understand design drawings and specifications, including the ability to review architect's submissions and provide owner feedback.
  • Knowledge of and experience with Commercial Real Estate development and strategy.
  • Knowledge of applicable building codes and regulations.
  • Must have excellent team skills, ability to understand and synthesize the thoughts of others, and to work in a fast-paced, continually adapting work environment.
  • Experience with computer-based work, and must be a fast learner.
  • Demonstrated technology competence with an appreciation and skill to apply technology in departmental operations.
  • Thorough knowledge of design and construction practices, project budget development, scheduling, tracking, and control.
  • Strong leadership capability, and ability to effectively translate plans into tangible, achievable goals.
  • Strong knowledge of design and construction industry contracts and essential components of an effective contract.
  • Demonstrated understanding of the value of the contract as a useful tool in project management.
  • Must have excellent verbal and written communication skills along with a demonstrated ability to effectively communicate complex technical concepts to non-technical audiences in a concise manner.
  • Strong customer service orientation.
  • Exceptional leadership and supervisory skills.
  • Demonstrated success in managing professional staff and maintaining a team-oriented culture.
  • Demonstrated effectiveness in working with a diverse student body, faculty, staff, and other constituents.
  • Ability to establish credibility and confidence with stakeholders.
  • Flexibility and willingness to assume new tasks and special projects.

Working Conditions:

The Assistant Vice President of Planning and Capital Projects will work in a fast-paced environment with multiple priorities and deadlines. The role will require strong leadership and communication skills, as well as the ability to work effectively with a diverse group of stakeholders.

Benefits:

Berklee offers a competitive salary and benefits package, including health insurance, retirement plan, and paid time off.

How to Apply:

Interested candidates should submit their application, including a cover letter and resume, to the Human Resources department.

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