Payroll Tax Specialist

4 days ago

Duluth, Minnesota, United States Paradigm Full time
Job Title: Payroll Tax Specialist

We are seeking a highly skilled Payroll Tax Specialist to join our team at Paradigm. As a key member of our payroll team, you will be responsible for ensuring multi-state payroll tax compliance and general ledger accuracy.

Responsibilities:
  • Ownership of company-wide multi-state payroll tax compliance, including employee, employer, unemployment, and local taxes.
  • Perform tasks related to applicable filing and payment of payroll tax and withholding payments in an accurate and timely manner.
  • Ensure compliance and timely quarter-end and year-end payroll and unemployment reporting requirements for all required federal, state, and local agencies.
  • Management of company general ledger setup and maintenance within the HRIS system.
  • Responsible for providing all payroll-related documents during multiple annual audits.
  • Create and facilitate company reporting and transactions for use by accounting, finance, operations, data analysts, and outside agencies.
  • Ownership of the Standard Operating Process (SOP) documentation for above duties and assist with payroll-wide SOP documents.
  • Understand the process and potential implications of system, internal/external updates, and interfaces, including benefits, update uploads, and functionality.
  • Set-up, coordinate, and perform applicable processes to withhold and pay all ancillary deductions, wage garnishments, and benefits.
  • Support the preparation and processing of regular, adjustment, bonus, and off-cycle payrolls, including during-period tracking and processing of employee status changes/updates.
  • Ensure full employee data accuracy throughout multiple company systems.
  • Provide timely and accurate customer service to internal and external customers with questions and/or requests.
  • Participate in team communication events as scheduled.
  • Participate in other non-recurring special projects as assigned.
Qualifications:
  • Working knowledge of HRIS payroll systems, online preferred.
  • Five+ years of multi-state payroll tax/general ledger experience.
  • Ability to demonstrate professional expertise with multi-state payroll taxes, company general ledger responsibility, and audit experience.
  • In-depth knowledge of accounting principles and Microsoft Office, especially Excel/related processes.
  • Ability to function in an advanced technical environment from an office/home/hybrid setting.
  • Highly organized and excellent communication skills.
  • Excellent problem-solving, creative thinking, and customer service skills.
  • A "can-do" attitude and ability to follow issues through to resolution.
  • Capability to interact and effectively communicate with internal and external parties, including in a leadership capacity.
  • Able to prioritize and multitask to meet deadlines.
Benefits:
  • Health and wellness: We offer a wide variety of HMO, PPO, and HDHP health insurance options with both Cigna and Kaiser Health.
  • Financial incentives: Our financial benefits help prepare you for the future: competitive salaries, flexible spending, commuter accounts, paid life insurance, employer HSA, and 401k contributions.
  • Vacation: We believe strongly that work-life balance is good for you and for our company. Our paid time off and floating-holiday programs give you the flexibility you need to live your life to the fullest.
  • Learning and development: One of our core values is expertise, so we encourage our employees to continually learn and grow. We support this in a variety of ways, including our new Learning Excellence at Paradigm (LEAP) program.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

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