Operations and Facilities Specialist

2 weeks ago

Denver, Colorado, United States Colorado Health Network Inc Full time

Position:
Operations and Facilities Specialist

Classification:
Non-Exempt

Reports to:
Operations Manager

Starting Salary:
$42,848 (3 years or less experience)
$47, years of experience)

Position Overview:
The Operations and Facilities Specialist is responsible for overseeing and addressing the administrative requirements of the organization.

This role encompasses a variety of tasks including the general maintenance and management of the facility, scheduling service appointments, maintaining access control systems, snow removal, landscaping, and other facility-related functions.

Additional responsibilities include file management, kitchen upkeep, inventory tracking, preparing tables and graphs for reports and presentations, implementing document updates, assisting with meeting and event logistics by arranging equipment and seating, and ensuring smooth office operations.

This position also provides backup and support for administrative tasks.

COVID-19 Information: It is a critical requirement and business necessity that all employees are vaccinated, and all new hires will be required to be vaccinated within four weeks of hire.

Proof of vaccination is required as it is a business necessity. Reasonable accommodations for medical and religious purposes will be discussed.

Key Responsibilities:
Perform minor repairs (battery replacements, hanging artwork, painting, troubleshooting auto-sinks and toilets, etc.)

Oversee and coordinate general maintenance of the facility, including occasional snow removal, litter collection around the premises, kitchen and restroom cleaning, lawn care, meeting room preparation, and upkeep of common areas as necessary.

Monitor requests related to building issues such as access control, parking, telecommunication, printing, temperature control, and other necessary functions.
Coordinate state-wide improvements and maintenance requests under the guidance of the Operations Manager.
Provide exceptional internal customer service in response to employee inquiries.
Track postage/copier/printer usage and manage supplies.
Create and distribute company identification badges.
Update and maintain inventory of computers, furniture, and keys.
Monitor equipment and supplies.
Foster positive client relations.
Participate regularly in company meetings.
Ensure accurate and timely tracking of expenses and time.
Utilize company equipment and resources responsibly.
Provide regular written and verbal updates to company/project managers regarding task progress.
Assess workload and availability while managing multiple responsibilities efficiently, demonstrating strong communication skills, multitasking ability, coordination, and effectiveness.
A valid Colorado Driver's license is required, and the ability to be covered by company vehicle insurance is necessary.

Qualifications:
A minimum of one year of relevant experience is required.

Education:
An Associate's degree is required; a Bachelor's degree is preferred.
We encourage individuals from all educational backgrounds and life experiences to apply.

We believe that those with lived experiences are among the most qualified to provide harm reduction and sexual health services.

We strongly encourage applications from individuals who identify with marginalized communities.

Experience with basic office and database software, including familiarity with Microsoft Outlook, Word, Excel, Access, SharePoint, and the internet is essential.


Knowledge, Skills, and Abilities:
Excellent communication, client relations, and management capabilities are required. The position demands high levels of organization and attention to detail. Personal and professional accountability, self-management, initiative, dedication to quality improvement, professional integrity, and cultural competency are essential.

Equipment and Materials Used:
Standard office equipment including computer workstations, printers, copiers, scanners, and fax machines. Communication with clients and vendors is conducted via telephone, e-mail, the Internet, and fax.

Physical Requirements and Work Environment:
This role is based in an office environment and may require travel to offsite locations. The ability to lift up to 50 pounds is necessary. Clear verbal communication and the ability to use a telephone for extended periods are required.

General Benefits Overview:

Full-time employees are offered a comprehensive benefits package that includes: Health Insurance, Dental Insurance, Vision Plan, 403(b), Legal Shield, FSA, Life Insurance, EAP, Long-Term and Short-Term Disability.


Application Process:
Interested candidates should submit a resume and cover letter (using Operations and Facilities Specialist in the subject line) to the Human Resources department.
All employment offers are contingent upon the successful completion of a criminal background check. Colorado Health Network is an Equal Opportunity Employer (EOE).

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