Administrative Assistant
3 weeks ago
The Administrative Assistant/Post Closer is a vital role within the Title Division of F&M Bank Corp. This position is responsible for ensuring a seamless client experience, assisting the closer, and performing various administrative and post-closing tasks.
Key Responsibilities:- Greet clients and visitors in a friendly manner, direct them to the waiting area, offer refreshments, and notify the appropriate team member.
- Answer the phone within 3 rings, offer assistance if possible, take a message, or forward the call to the relevant team member.
- Ensure that incoming and outgoing mail is properly handled each day.
- Maintain the petty cash, send receipts to the controller, and balance remaining cash with receipts.
- Maintain and oversee the office's needs regarding the copier, shredding service, and supplies.
- Handle all aspects of post-closing, including verifying and adding incoming funds, printing disbursement checks, and ensuring documents have been recorded and verified.
- Find recorded releases for outstanding liens, such as Deeds of Trust and Judgments, as described on the Title Insurance Binder schedule of requirements.
- Travel to different Circuit Court Clerk's Offices to record various legal documents when necessary.
- High School education or equivalent.
- Two years of previous administrative experience (preferred) or equivalent combination of education and experience.
- Excellent written communication skills.
- Excellent organizational skills.
- Excellent record-keeping abilities.
- Possess effective computer, calculator, and keyboarding skills.
- Ability to prioritize tasks based on urgency, deadlines, and importance.
- Ability to use Microsoft Word and Excel.
- Ability to work independently with minimal supervision.
- Ability to produce detailed and accurate work.
- Ability to take direction from others.
The work is performed primarily in an office setting or in the Circuit Court Clerk's record room. The noise level in the environment is usually low.
Position Type/Hours:This is a non-exempt position working Monday - Friday, 8:30 a.m. - 5 p.m. with overtime as necessary.
Salary: $20-$21/hour
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