Administrative Coordinator, Safety Specialist

3 weeks ago

Eloy, Arizona, United States CoreCivic Full time

The Administrative Coordinator, Safety Specialist supports the Shift Supervisor on an assigned shift to manage daily administrative activities of the Security department at CoreCivic facilities. The incumbent compiles supporting documentation related to facility incidents and reviews relevant information for accuracy. They prepare and submit incident packets to government partners and facility management in accordance with contractual requirements and CoreCivic policy and procedure.

The incumbent is responsible for entering real-time data related to daily resident/inmate/detainee movement into Offender Management System (OMS) and partner databases. They support security management in daily operations with a high focus on safety, organization, and professionalism.

The Administrative Coordinator, Safety Specialist communicates effectively with staff, residents/inmates/detainees, and responds to inquiries and requests or refers to appropriate staff members. They answer telephone calls, route calls, and/or take messages.

The incumbent prepares correspondence, statistical reports, and/or other documents. They independently edit documents making necessary corrections or revisions to include spelling, grammar, and sentence structure.

The Administrative Coordinator, Safety Specialist reviews facility incident reports daily to ensure accuracy, customer contract, and policy adherence. They generate necessary reports of various operational data and research and collect other information as requested to support facility operations.

The incumbent collects supporting documentation from staff and reviews forms for required information, completeness, and accuracy. They organize documents for Shift Supervisor review and prepare incident packets. The incumbent routes and tracks incident packets through the process for internal reviews and approvals.

The Administrative Coordinator, Safety Specialist updates customer and internal systems to accurately reflect resident/inmate/detainee movement and counts. They initiate and conduct research and inquiries with staff to establish the factual support for incident reports.

The incumbent maintains an understanding and working knowledge of company and/or partner policy, and/or applicable legal requirements. They organize paperwork relative to inmates transferring into and out of custody and coordinate with appropriate departments within the facility to confirm paperwork is accurate and complete.

The Administrative Coordinator, Safety Specialist verifies the accuracy and security of all paperwork relative to inmate movement and coordinates movement with other institutions. They assist in coordinating transportation.

Requirements

  • High School diploma, GED certification, or equivalent is required.
  • Three years of experience in a full-time secretarial or administrative office work is required.
  • Organizational skills and experience with reporting and records management is preferred.
  • Must be able to work any shift, including nights and weekends.
  • Proficiency in Microsoft Office applications is required.

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