Administrative Support Specialist

4 days ago


Eloy, Arizona, United States Bowhead Full time
Job Title: General Clerk III

Bowhead is seeking a highly organized and detail-oriented General Clerk III to provide document management support services to the Office of Principal Legal Advisor (OPLA).

Job Summary

The successful candidate will be responsible for maintaining and organizing files, managing mail, scanning documents, and entering/uploading data into PLAnet (OPLA's electronic alien file repository). Additionally, they will conduct research and draft documents, following detailed procedures and performing repetitive tasks in the same sequence.

Responsibilities
  • Manage and maintain files, including paper and electronic correspondence and packages
  • Receive, open, date stamp, sort, and distribute in-bound mail
  • Interfile correspondence in case files
  • Shelve/re-shelve files as appropriate
  • Utilize the National File Tracking System (NFTS) to locate files and for internal and external file transfers
  • Assist with Freedom of Information Act (FOIA) requests
  • Route or file materials that concern legal or specialized matters
  • Comply with ICE and NARA document retention standardization policy and procedures
  • Enter/upload data into PLAnet, including receipt of motions, notices of appeal, briefing schedules, and court decisions
Requirements
  • High School Diploma or equivalent required
  • Minimum of one (1) year experience in an administrative office environment required
  • Extensive computer/PC knowledge required, including spreadsheet software, word processing software, and knowledge of MS Office Suite
  • Must be able to successfully pass a federal background investigation and pre-employment drug screen
Physical Demands
  • Must be able to lift up to 35 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend, and squat periodically
Security Clearance

Must be able to obtain a security clearance at the DHS ICE T2 level.



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