Assistant Property Manager

2 days ago


Newark, New Jersey, United States MMS Group Full time
Job Overview

MMS Group, a leading provider of property management services, is seeking an experienced Assistant Property Manager to join our team. As a key member of our operations team, you will be responsible for assisting with the overall management of our 305-unit multi-family residential property in Newark, NJ.

Key Responsibilities:

  • Assist in maintaining a professional image and attitude in keeping the objectives of Management and residents' welfare
  • Prepare and maintain complete resident and general office files
  • Assist in showing units and screening applicants
  • Assist in certifying residents' income
  • Assist in the collection of rent and preparation of receipts
  • Prepare late notices and notices to pay rent
  • Work with the manager regarding legal proceedings
  • Maintain records of rental levels of comparable units in surrounding areas
  • Maintain tickler files for annual apartment inspections
  • Assist in the annual unit inspection process
  • Assist in keeping the apartment condition and status chart up-to-date
  • Assist in scheduling vacant units for refurbishing and occupancy
  • Assist in the maintenance work order system and in following purchase order procedures
  • Order office supplies within established budgeted guidelines
  • Assist in maintaining all required inventories for project supplies and equipment
  • Assist in advertising preparation
  • Assist in maintaining the required computer postings
  • Assist in typing and/or maintaining weekly and monthly reports
  • Compose and type correspondence and documents
  • Answer the phone and greet residents and visitors pleasantly and professionally
  • Maintain professional communication with residents, applicants, and representatives of other companies

Requirements:

  • Minimum one-year property management experience
  • Ability to complete tenant certifications
  • Strong organizational skills
  • Minimum high school education or equivalent
  • Proficient use of computers, computer operating systems, and standard office equipment
  • Ability to work well with and troubleshoot resident/client issues
  • Capable of performing duties of the Property Manager in their absence

MMS Group is an equal opportunity employer.



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