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Administrative Support Specialist

2 months ago

Honolulu, Hawaii, United States Hawaiian Dredging Construction Company, Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Hawaiian Dredging Construction Company, Inc. in a Dry Dock Administrative Assistant role.

Key Responsibilities
  • Administrative Support: Provide advanced level administrative support to the DHO JV Security Branch staff, including data entry, document creation, and calendar management.
  • Communication: Communicate effectively with management, coworkers, clients, vendors, contractors, and other stakeholders to ensure seamless project execution.
  • Organizational Skills: Maintain a calendar for the DHO JV Security and proactively assist in resolving scheduling conflicts.
  • Document Management: Create and distribute documents, including agendas, meeting notifications, and minutes.
  • Security Support: Provide DHO JV Security support in the field as required for surveillances, administrative support for security operations at each construction site, and photography.
  • Program Management: Update and maintain administrative programs, including DBIDs access to JBPHH, CIA access for PHNSY&IMF, and Photo Permits for NAVFAC OICC and PHNSY&IMF.
  • Reporting: Assist in preparing monthly management reports and contribute to DHO JV Security by researching, developing, writing, and updating policies, procedures, methods, and guidelines.
  • Other Duties: Support published corporate and joint venture policies as distributed by department managers, and perform other duties as assigned by the DHO JV Security Manager.
Requirements
  • Valid Driver's License: Must have a valid driver's license.
  • Background Check: Ability to pass a basic background check for access to Joint Base Pearl Harbor Hickam.
  • Administrative Experience: Minimum 3 years Administrative Assistant work experience.
  • Communication Skills: Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and other stakeholders.
  • Organizational Skills: Strong organizational skills, thorough attention to detail, and excellent verbal and written communication skills.
Benefits
  • 401(k) with Employer Match: 401(k) with employer match.
  • Profit Sharing: Profit Sharing – no employee contribution required.
  • Paid Time Off: Paid Time Off –13 days per year, with carryover and 10 holidays.
  • Medical Benefits: Medical – Kaiser & HMSA, HDS Dental, Vision.
  • Tuition Reimbursement: Tuition Reimbursement.
  • Life Insurance: Life Insurance, Long-term Disability Insurance, EAP, Flexible Spending, Travel Assistance.

Starting salary: $41,000.00/yr. (non-exempt)