Senior Project Management Coordinator

2 days ago

Mount Holly Springs, Pennsylvania, United States Aditi Consulting Full time

Job Summary:

We are seeking a highly skilled Senior Project Management Coordinator to join our team at Aditi Consulting. This role will be responsible for administering and coordinating key activities centered within the Facilities and Engineering (F&E) teams' business processes and reporting systems for company Operations.

This position will also regularly support training programs, continuous improvement projects, and provide guidance to others. The successful candidate will represent the F&E team in global network meetings as a site representative for associated projects and responsibilities within the operations organization at the ANC Site.

Key Responsibilities:

  • Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
  • Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
  • Administer, maintain, and manage the organization's monthly KPI's using systems such as Smartsheet, Tableau, and Maximo
  • Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
  • Manage finances through company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence
  • Maintain F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops
  • Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
  • Support F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team
  • Work as the deviation development lead for F&E by facilitating assessment meetings, RCA's / CAPA schedules, and incident critiques and investigations
  • Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed.
  • Schedule follow-up meetings for activities needing further coordination
  • Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
  • May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives, logs, and staff recognition activities and organizational events
  • Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
  • Provide technical writing support for cross-functional groups within the F&E organization
  • Support management team with developing and facilitating quarterly safety workshops
  • Develop the organization's monthly newsletter by working with team leaders from each functional area
  • Create presentation materials and spreadsheets as necessary

Requirements:

  • Associate's degree and 4 years of Project Management or Administrative experience Or High School Diploma / GED and 6 years of Project Management or Administrative experience
  • Ability to work well in a fast-paced, deadline-driven environment, while collaborating to solve issues and drive continuous improvements
  • Excellent written and verbal communication skills; adept in communicating key business information
  • Outstanding organizational and interpersonal skills
  • Proficient Microsoft Office skills (MS Word, MS Excel, MS PowerPoint, MS Outlook)
  • Knowledge of Smartsheet programs
  • Experience working with procurement systems
  • Ability to prioritize projects

Must-Have Skills:

  • Strong document management skills within CDOCS
  • Experience in training programs *LMS experience is nice to have* maintaining, developing, scheduling
  • Also should procurement experience preferably within My Buy
  • Person should also have strong reporting skills

Compensation and Benefits:

The pay rate range above is the base hourly pay range that Aditi Consulting reasonably expects to pay someone for this position (compensation may vary outside of this range depending on several factors, including but not limited to, a candidate's qualifications, skills, competencies, experience, location, and end client requirements).

Medical, dental, vision, PTO benefits, and ancillaries may be available for eligible Aditi Consulting employees and vary based on the plan options selected by the employee.

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