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Project Coordinator

1 month ago

Mount Holly Springs, Pennsylvania, United States The Steely Group Full time

{"h1": "Job Title: Senior Project Management Coordinator", "h2": "Job Summary", "p": "We are seeking a highly skilled and experienced Senior Project Management Coordinator to join our team at The Steely Group. As a key member of our Facilities and Engineering team, you will be responsible for administering and coordinating key activities centered within our business processes and reporting systems. This is a vital role that requires strong project management skills, attention to detail, and excellent communication skills.", "ul": [{"li": "Administer and maintain our document management system, including SOP and JHA creation, revisions, and workflows executed through CDOCS."}, {"li": "Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance."}, {"li": "Administer, maintain, and manage our monthly KPIs using systems such as Smartsheet, Tableau, and Maximo."}, {"li": "Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met."}, {"li": "Manage finances through our company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence."}, {"li": "Maintain our F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops."}, {"li": "Produce and distribute regular and custom reports required upon request to support management and leadership team in operations."}, {"li": "Support our F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team."}, {"li": "Work as the deviation development lead for F&E by facilitating assessment meetings, RCA's / CAPA schedules, and incident critiques and investigations."}, {"li": "Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination."}, {"li": "Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization."}, {"li": "May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives, logs, and staff recognition activities and organizational events."}, {"li": "Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned."}, {"li": "Provide technical writing support for cross functional groups within the F&E organization."}, {"li": "Support management team with developing and facilitating quarterly safety workshops."}, {"li": "Develop the organization's monthly newsletter by working with team leaders from each functional area."}, {"li": "Create presentation materials and spreadsheets as necessary."}], "h3": "Basic Qualifications", "p": "Associate's degree and 4 years of Project Management or Administrative experience. Or High School Diploma / GED and 6 years of Project Management or Administrative experience."}