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Event Design and Operations Manager
2 months ago
About the Role
The KIPP Foundation is seeking a highly organized and detail-oriented Senior Manager, Event Design and Operations to join our Event Design and Operations Team (EDO). As a key member of the EDO team, you will be responsible for planning and executing high-quality events that support the organization's mission and goals.
Key Responsibilities
- Event Planning and Execution: Co-create vision and serve as a thought partner to programming directors around annual strategy, session content, and programming goals to ensure a high-quality programming for participants.
- Project Management: Create and manage an integrated project management plan across multiple work streams, including deadlines, project expenses, and guest lists.
- Logistics and Operations: Manage event logistics, including venue selection, catering, and audiovisual equipment, to ensure seamless execution.
- Communications: Compose and deliver event communication, including programming agendas, logistical information, and event-related documents.
- Registration and Attendee Management: Monitor attendee registration and enhance each event's success by driving adequate attendance.
- Vendor Selection and Management: Research, secure, manage, and evaluate vendors to provide needed services at live and virtual events within purchasing and operating guidelines and within budget.
Key Competencies
- Mission Driven: Passion for education equity and KIPP's mission and values.
- Achievement Orientation: Ensures clarity in goals and accountabilities while working with agility and creativity to drive toward deadlines and outcomes-focused metrics.
- Organization, Planning, and Execution: Strong organizational and follow-through skills, excellent time-management, project management, and knowledge management skills.
- Judgement & Decision Making: Excellent judgement is essential, a track record of making sound decisions and keeping company confidences while coordinating with multiple stakeholders in senior leadership roles.
- Cultural Leadership & Competence: A proactive cultural leader and team player who thrives on collaboration, learning, and seeking perspectives to problem solve and achieve objectives.
- Communications Skills: Superb written and verbal communication skills that considers the needs of different audiences.
- Innovative & Agile: Ability to operate effectively in virtual environments with teammates across multiple time zones.
Qualifications
- At least 5 to 8 years of professional experience in events, with experience managing exclusive events with an eye toward delivering memorable experiences.
- Previous project or event management experience.
- Maintains a positive, service-oriented mindset and an eagerness to learn.
- Demonstrated professional finesse that will allow you to successfully handle the unique and ever-evolving needs of our facilitators and attendees.
- A love of being flexible and nimble, with a demonstrated ability to roll with the punches and handle the unknown.
- Proficiency with Cvent, Microsoft Office Suite, and Survey Monkey.
- Professional acumen and experience working directly with senior leaders and executives.
