Grants Accounting Specialist

4 days ago

Washington, United States Mary's Center Full time
Job Summary

Mary's Center is a leading organization dedicated to promoting diversity, equity, and inclusion within our organization and the communities we serve. We strive to create a diverse and inclusive work environment, and we are committed to bringing a diverse group of candidates to the table.

Position Overview

The Grants Accounting Coordinator will play a critical role in managing grant-related accounting projects and tasks. This position will be responsible for a variety of key responsibilities, including agreement and general ledger management, grants administration, invoice review, assisting in audit preparation, budget data entries, assigning of Grant Activity Code in Sage, budget versus actual management, account analysis, and reconciliations.

Key Responsibilities

  • Prepares weekly updates and reconciliation on customer aging for analysis with the Director of Grants and Contracts.
  • Tracks, updates, and notifies the Grants team daily on grant-related events.
  • Assigns codes/updates and records information into the Accounting system daily.
  • Assists in processing coding and recording invoices into the Accounting system.
  • Works with the General Ledger team and Grant Accountants on reconciliation reviews, codes/updates, and corrects information/transactions in the Accounting system.
  • Maintains a grant invoice filing system, ensuring invoices are reconciled/processed monthly, quarterly, and annually due to the grantors in time.
  • Maintains a filing system for all grants, accounts receivables, and invoices.
  • Maintains a filing system for grant agreements, budgets, and all grant-related documentation.
  • Assembles financial/grant data for audits. Assists the Grant Accountants and the Accounting team with other month-end reporting documentation as needed.
  • Other tasks as assigned by the Director of Grants and Contracts.

Requirements

  • Bachelor's degree in accounting or finance preferred, or equivalent experience.
  • Associate degree in accounting/finance or equivalent with two (2) years of related experience.
  • Ability to effectively use Sage Intacct, Microsoft Windows; Proficient in Excel, Accounting Software, preferably Sage Intacct.
  • Previous experiences in a grant-related position/NGO/similar organization preferred.
  • Typing speed and accuracy, attention to detail, organizational skills with the ability to stay focused on assigned tasks, and ability to work independently and as part of a team.
  • Language Requirement: Ability to communicate effectively in English is required. Additional language proficiency or fluency preferred.

Work Environment

The Grants Accounting Coordinator will work in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule - remotely & onsite, as needed.

Benefits

  • Health Insurance: medical, dental & vision - plus retirement options through 403(b) contribution and investment opportunities
  • 25 days of paid leave annually (in addition to paid holidays), plus 5 educational days
  • Tuition reimbursement of $2000/year towards education assistance and professional development
  • Transportation subsidy via metro & bus
  • Employee Assistance Program (EAP)

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