Director of Operations and Outreach

4 weeks ago

Chicago, Illinois, United States Northwestern University Full time
Job Summary:

The Director of Operations and Outreach will lead the strategic business management and tactical operation of the NSF-Simons AI Institute for the Sky (SkAI). This role will innovate, implement, and continually enhance the center's/institute's programs and plans to ensure excellence at all levels.

Key Responsibilities:
  • Develops the vision, mission, and operating principles of the institute.
  • Creates and maintains the infrastructure operating plan and process to enable efficient operations and compliance with University and funding agency policy.
  • Orchestrates and coordinates activities of many people in various departments to provide seamless support for the Institute's operations and research programs.
  • Manages capital and operating budget planning, purchasing, and payroll expenditures, and regular reconciliation and reporting to ensure sound financial/fiscal management.
  • Manages administrative aspects of space planning and other resource deployment.
  • Coordinates with other budgeting units within the University.
Internal and External Relations:
  • Works with the Director and leadership team to support the Institute's growth, development, and expand internal and external relationships.
  • Interacts with faculty and administration at NU, funding agencies, and university collaborators to ensure smooth execution of the center's/institute's initiatives.
  • Serves as liaison to Northwestern's upper administration and central offices throughout the university; engages partners at other universities as needed.
  • Initiates and nurtures regular, productive communication with faculty directors, executive committee, advisory board, and sponsors.
  • Assists the Director in the preparation of information reports, analyses, financial statements, and programmatic presentations as required by sponsors, federal government, Director, Advisory Committee, and participating Universities.
  • Serves as liaison and primary point of contact with the sponsor organizations in regard to the reporting and oversight requirements necessary as part of the cooperative agreement with these independent organizations.
Strategic Planning:
  • Manages and implements strategic operation plans.
  • Reviews plans, meets with leadership and key faculty and staff, and recommends changes and improvements to administrative operations to better meet organizational needs and objectives.
  • Fulfills reporting requirements of various NU, Univ. of Chicago, and UIUC offices.
  • Facilitates translational opportunities and develops relationships involving industry partners in coordination with COI and INVO.
Research Development, Proposal, and Award Management:
  • Provides high-level research administration and oversees an extensive and complex sponsored research portfolio.
  • Manages ongoing administrative relationships with funding agencies and many external sponsored research partners.
  • Oversees compliance for the Institute's awards.
  • Ensures reporting requirements of sponsors are fulfilled.
Supervisory:
  • Supervises staff and/or provides work direction to others.
  • Interfaces with staff in other University Research Centers and Institutes as well as in academic departments to coordinate efforts.
Minimum Qualifications:
  • Bachelor's in business, accounting, or a related field with 5 or more years' experience in administrative or supervisory capacity with exposure to a combination of budgets, finance, grant administration, facilities, staff supervision, and/or human resources.
  • 5+ year's management experience with progressively larger responsibilities.
  • Interest in the business of higher education and research.
  • Knowledge of Word, Excel, and PowerPoint or similar packages; familiarity with web development.
Preferred Qualifications:
  • Master's degree in Business Administration or a PhD in a relevant science, technology, or engineering discipline.
  • Previous management experience in a university environment.
  • Experience in grant functions including proposal development, award management close-out.
  • Supervisory and hiring experience.
  • Experience with coordinating administration between more than one academic institution.
Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts, and more. Visit us at https://www.northwestern.edu/hr/benefits/ to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/work-life-wellness/ to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/professional-growth-development/ to learn more.

Northwestern University is an Equal Opportunity, Affirmative Action Employer:

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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