Global Office Coordinator

3 days ago

San Francisco, California, United States BlackRock Services Full time
We are seeking a highly skilled and organized Administrative Professional to join our team at BlackRock Services. As a Global Office Coordinator, you will be responsible for providing administrative support to senior leaders, including calendar management, office operations, and event coordination.

Key Responsibilities:

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  • \
  • Manage daily calendars for senior leaders, ensuring accurate and efficient scheduling.\
  • Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.\
  • Coordinate travel arrangements and submit expense reports in an efficient manner using Concur for senior leaders.\
  • Provide phone coverage for global leader.\
  • Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).\
  • Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.\
  • Build and maintain good business relationships with executives and administrative staff across the organizations.\
  • Complete ad hoc administrative requests in a timely and detailed manner.\
  • Qualifications:\
    • \
    • 10+ years of administrative experience, preferably at a large global organization in the financial services industry.\
    • Ability to work independently and assume additional responsibilities as the need arises.\
    • A positive and can-do attitude.\
    • Desire and ability to provide outstanding service to internal and external clients.\
    • Maintains focus with sense of urgency, while upholding respect for others.\
    • Proven track record to managing competing priorities and meeting tight deadlines.\
    • Excellent communication skills (written and verbal).\
    • Strong computer skills (MS Word, Excel, PowerPoint, Outlook).\
    • A high level of attention to detail.\
    • Discretion in handling confidential information in all aspects of work.\
    • Bachelors degree is strongly preferred.\
    • In office five days per week.\
    • Salary Range: $100,000 - $120,000 per year.\
    • The salary range includes base pay and annual discretionary bonus.\
    • BlackRock Services operates a pay-for-performance compensation philosophy.\
    • Our benefits:\
      • \
      • A comprehensive retirement plan.\
      • Tuition reimbursement.\
      • Comprehensive healthcare.\
      • Support for working parents.\
      • Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.\
      • BlackRock Services offers a wide range of benefits to support your well-being and success.\
      • Our hybrid work model:\
        • \
        • Designed to enable a culture of collaboration and apprenticeship.\
        • Enriches the experience of our employees.\
        • Supports flexibility for all.\
        • About BlackRock Services:\

At BlackRock Services, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

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This mission would not be possible without our smartest investment - the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

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We recruit, hire, train, promote, pay, and administer all personnel actions without regard to race, color, religion, sex (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), sex stereotyping (including assumptions about a person's appearance or behavior, gender roles, gender expression, or gender identity), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.

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