Executive Administrative Coordinator

7 days ago


Cincinnati, Ohio, United States Tad PGS Full time

We are seeking a highly skilled Administrative Assistant to join our team at Tad PGS in the Cincinnati, OH area. As an Executive Administrative Coordinator, you will play a crucial role in maintaining our office environment and supporting our staff.

Key Responsibilities:

  • Create a welcoming atmosphere and ensure our office meets company standards.
  • Maintain professional relationships with internal teams and provide excellent customer service.
  • Manage visitor sign-in, issue badges, and escort vendors as needed.
  • Schedule appointments and conferences for departmental staff.
  • Answer phones, route calls, take messages, and respond to routine inquiries effectively.
  • Order and distribute office supplies, maintain inventory, and handle mail and packages.
  • Enter data into electronic files, databases, and spreadsheets, and update shared calendars.
  • Handle monthly reconciliations, POs, and invoices, and approve building rent payments.
  • Coordinate events, prepare presentations, and order food/drinks as needed.
  • Set up new hires, prepare packets, and work with IT for troubleshooting issues.
  • Order logo items and work with vendors as required.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint, MS TEAMS, Outlook).
  • Resolve internal building issues and maintain fire extinguisher checks.
  • Maintain office equipment, copier, and HVAC unit.
  • Ability to work onsite daily, regular business hours.

Basic Hiring Criteria:

  • High school diploma or equivalent, and at least 3 years of experience with comparable knowledge and skills.

Desired Qualifications:

  • Proficiency in Microsoft Office Suite required.
  • Database management skills desirable.
  • High attention to detail and ability to communicate professionally.
  • Excellent written and oral communication skills necessary.

Estimated Salary:$45,000 - $55,000 per year, based on location and experience.

Benefits:Tad PGS offers a competitive salary, comprehensive benefits package, and opportunities for growth and development.



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