Executive Administrative Coordinator
7 days ago
We are seeking a highly skilled Administrative Assistant to join our team at Tad PGS in the Cincinnati, OH area. As an Executive Administrative Coordinator, you will play a crucial role in maintaining our office environment and supporting our staff.
Key Responsibilities:
- Create a welcoming atmosphere and ensure our office meets company standards.
- Maintain professional relationships with internal teams and provide excellent customer service.
- Manage visitor sign-in, issue badges, and escort vendors as needed.
- Schedule appointments and conferences for departmental staff.
- Answer phones, route calls, take messages, and respond to routine inquiries effectively.
- Order and distribute office supplies, maintain inventory, and handle mail and packages.
- Enter data into electronic files, databases, and spreadsheets, and update shared calendars.
- Handle monthly reconciliations, POs, and invoices, and approve building rent payments.
- Coordinate events, prepare presentations, and order food/drinks as needed.
- Set up new hires, prepare packets, and work with IT for troubleshooting issues.
- Order logo items and work with vendors as required.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, MS TEAMS, Outlook).
- Resolve internal building issues and maintain fire extinguisher checks.
- Maintain office equipment, copier, and HVAC unit.
- Ability to work onsite daily, regular business hours.
Basic Hiring Criteria:
- High school diploma or equivalent, and at least 3 years of experience with comparable knowledge and skills.
Desired Qualifications:
- Proficiency in Microsoft Office Suite required.
- Database management skills desirable.
- High attention to detail and ability to communicate professionally.
- Excellent written and oral communication skills necessary.
Estimated Salary:$45,000 - $55,000 per year, based on location and experience.
Benefits:Tad PGS offers a competitive salary, comprehensive benefits package, and opportunities for growth and development.
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