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Lead Procurement Specialist

2 months ago

Knoxville, Tennessee, United States East Tennessee Children's Hospital Full time

Position Title: Lead Procurement Specialist - Supply Chain FT/ DAYS

Location: Knoxville, TN

Job Type: Full time

Description: PRIMARY OBJECTIVE OF THE ROLE

The Lead Procurement Specialist plays a crucial role in the health system by managing the purchasing process to support the operational needs of East Tennessee Children's Hospital. This position works closely with the Supply Chain Management team to ensure the delivery of high-quality products at competitive prices, while maintaining exceptional customer service and communication across all departments and facilities within the health system. Collaborates with SCM leadership to formulate strategies aimed at enhancing procurement processes and boosting efficiency. Assists in evaluating contracts to identify opportunities for cost reduction in supply expenses. Demonstrates proficiency in anticipating future requirements and challenges, and devising effective solutions.

REPORTS TO
  • Manager of Procurement, Value Analysis & Contracting
JOB REQUIREMENTS

Supervisory Responsibilities: NA

Minimum Education: Bachelor's degree in Business Administration, Supply Chain Management, or a related field required, along with 5+ years of experience in Healthcare Supply Chain preferred or 7+ years of progressively responsible experience in Healthcare Supply Chain and Procurement.

License/Certification Required: Certified Materials Resource Professional is preferred.

Minimum Work Experience: Proven experience as a Buyer or in a similar procurement role, ideally in a senior capacity. Previous experience in a Supply Chain environment with 5+ years of purchasing experience is preferred. Healthcare experience is advantageous. Demonstrated advanced knowledge of purchasing theories and practices, including ethics, standards, contract compliance, competitive bidding procedures, quality control; data collection techniques for establishing sources of supply, product, and vendor information; process improvement; market research techniques, analysis, contracting, capital planning, accounting, budgetary controls, and ERP (Enterprise Resource Planning) applications, preferably Workday.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
  • Intermediate accounting and business skills.
  • Strong proficiency in Microsoft Excel, PowerPoint, Outlook, and Teams.
  • Must exhibit critical thinking and analytical skills to navigate daily challenges. Ability to resolve practical problems, interpret various types of information whether presented in written, oral, or diagram form, and the ability to manage multiple tasks.
  • Excellent verbal and written communication skills. Communicates clearly and concisely. Listens attentively and seeks clarification when necessary. Proficiency in the English language is essential.
  • Advanced knowledge of Supply Chain Management areas, including procurement, bidding, contract negotiations, value analysis, group purchasing organizations, capital equipment planning, EDI (Electronic Data Interchange), market research, ERP (Enterprise Resource Planning) applications preferably Workday, vendor management, and medical terminology.
  • Communication Skills: Effective oral and written communication. Clearly articulates thoughts and ideas. Listens and follows directions. Documents accurately and thoroughly. Prepares concise and comprehensible reports, memos, and notes.
  • Interaction Skills: Collaborates and interacts positively with others. Treats colleagues and patients with courtesy, dignity, and respect. Demonstrates empathy and care in all interactions.
  • Teamwork: Encourages achievement of group objectives. Supports collective decisions through individual actions. Contributes to overall department and System goals. Fosters cooperation among teams, departments, customers, and suppliers.
  • Attendance & Punctuality: Maintains a satisfactory level of attendance and punctuality. Consistently reports as scheduled. Returns from breaks promptly. Works until the end of the shift. Provides appropriate notice for absences.
  • Planning & Organizing: Effectively plans workload and demonstrates strong time management skills. Organizes tasks to achieve objectives and meet deadlines.
  • Fiscal Responsibilities: Exhibits sound fiscal management. Controls waste and expenses. Operates within budgetary constraints.
  • Adaptability: Maintains effectiveness in the face of significant changes in work tasks or environment; adjusts effectively to new structures, processes, or requirements.
DUTIES AND RESPONSIBILITIES
  • Demonstrates comprehensive understanding of purchasing fundamentals and processes, accounting principles, business communication, contracts, department policies, and actively seeks opportunities to enhance departmental efficiency and service quality.
  • Ensures timely processing of all purchase orders with accurate quantities and pricing, considering any applicable local, regional, or Group Purchasing Organization (GPO) contracts to minimize discrepancies.
  • Confirms and verifies pricing and quantities daily on all orders to ensure vendors have the correct information loaded for all facilities within the organization.
  • Collaborates with leadership to procure all capital requests.
  • Utilizes available web-based resources such as Global Healthcare Exchange (GHX) and Vizient's Member Dashboard to confirm pricing and contracts.
  • Ensures that all purchase orders are received within the expected delivery timeframe.
  • Resolves all backorders promptly and satisfactorily. Sources backordered products from alternative distributors or vendors, or arranges for acceptable substitutions when necessary.
  • Collaborates with Shipping/Receiving to address receiving issues within 24 hours and ensures all product returns are processed according to vendor requirements.
  • Works with SCM Leadership to manage and coordinate product evaluations and trials.
  • Excellent organizational skills and the ability to manage multiple tasks while maintaining attention to detail are essential.
PHYSICAL REQUIREMENTS
  • Note: Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
  • Light lifting, pushing, and pulling of 10-20 lbs occasionally, with frequent movement of objects under 10 lbs. Frequent sitting, with some walking, standing, squatting, bending, and reaching required. Keyboard/computer use and/or repetitive motions may be necessary.

Join a team where you can make a meaningful impact every day.



About Us:

At East Tennessee Children's Hospital, care is at the CORE of our identity. Our team members embody our core values of Compassion, Ownership, Respect, and Excellence. We foster a culture of team engagement that creates significant moments in every interaction.

  • Compassion - We empathize with others, strive to alleviate suffering, and create joy whenever possible.
  • Ownership - We take pride in our work, act with integrity, and feel a personal responsibility for achieving our mission.
  • Respect - We listen, understand, and communicate openly and courteously. We recognize our diverse strengths.
  • Excellence - We uphold high standards for performance in delivering the safest patient care and provide extraordinary experiences for our patients, their families, team members, and the community we serve.