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Office Operations Coordinator

2 months ago

Mission, Texas, United States Brillante Academy Full time
Position Overview

We are seeking a dedicated and mission-oriented individual to fulfill the role of Front Office Associate at Brillante Academy. This position is crucial within our Operations Team, which is tasked with establishing and maintaining effective daily systems and routines that foster a positive school culture and enhance the quality of learning and organizational management.

Key Responsibilities:

  • Serve as the first point of contact for teachers, students, and families, delivering outstanding customer service.
  • Foster a welcoming front-office environment where everyone feels valued and supported.
  • Collaborate with the Operations Team to ensure smooth execution of daily school logistics and systems.
  • Assist in administrative tasks and special projects that support the Leadership Team in achieving the school's ambitious objectives.

Typical Duties Include:

  • Welcoming visitors and building rapport with all who enter the office.
  • Responding to inquiries in person, via phone, or email, and providing accurate information while relaying messages to the appropriate staff promptly.
  • Designing and managing systems for handling front office procedures such as supply requests and mail distribution.
  • Overseeing office inventory and fulfilling supply requests as necessary.
  • Maintaining office equipment and providing basic troubleshooting support.
  • Implementing daily procedures for student check-in and check-out.
  • Supporting data management and student attendance tracking.
  • Assisting in the recruitment and enrollment of new students.
  • Coordinating meetings for school leadership based on availability.
  • Contributing to the planning and execution of school events.
  • Creating and disseminating school-wide communications.
  • Assisting with purchasing and expense reporting.
  • Managing multiple projects effectively while prioritizing high-impact tasks.

Qualifications:

  • Alignment with the mission and values of Brillante Academy.
  • Bilingual proficiency in English and Spanish.
  • Previous experience in a school or fast-paced office environment is preferred.
  • Strong interpersonal skills and ability to build relationships with diverse stakeholders.
  • Excellent written and verbal communication abilities.
  • Exceptional organizational and time management skills.
  • Proficiency in Microsoft Office and Google Suite applications.

Compensation:

We offer a competitive compensation package that includes comprehensive health, retirement, and wellness benefits. Our team members are equipped with the necessary tools and support to excel in their roles.

Diversity & Inclusivity:

We are committed to building an inclusive organization that values diverse backgrounds and experiences, ensuring that all team members can contribute meaningfully to our mission.