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Administrative Coordinator for Construction Operations

2 months ago

San Antonio, Texas, United States American Fence Company, Inc. Full time

American Fence Company, Inc.

Location: San Antonio, Texas

Position: We are seeking a Construction Office Administrator to join our team. The compensation range is $24.00 to $32.00/hour based on experience. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in computer applications. Prior experience in the construction sector and familiarity with contract management is essential.

About Us:
American Fence Company, established in 1948, is a leading provider of both rental and permanent fencing solutions, dedicated to sustainable growth. We pride ourselves on delivering high-quality fencing services while fostering a supportive work environment, which has led to an average employee tenure of 9 years.

Key Responsibilities:

  • Manage Construction Contract Billing (AIA billing)
  • Process Invoices
  • Conduct Cash Reconciliation
  • Oversee Collections
  • Handle Accounts Receivable
  • Manage Accounts Payable
  • Perform Administrative Duties
  • Prepare Lien Waivers and Preliminary Notices

Qualifications:

  • High School Diploma or General Education Degree (GED) is required
  • Associate's Degree (two-year college or technical school) is preferred, with a focus on Business

Experience Requirements:

  • A minimum of 2 years in Accounts Receivable
  • Experience in Construction Contract Administration is advantageous

Technical Skills:

  • Ability to type and use 10-key by touch
  • Proficient in Microsoft Excel, Word, and Outlook
  • Familiarity with JD Edwards software is preferred
  • General knowledge of accounting software is beneficial

Certifications:

  • Must currently hold or be able to obtain a state notary public commission

Employee Benefits:
We provide comprehensive benefits to our employees, including:

  • Group Medical Insurance with prescription coverage
  • Dental Insurance
  • Basic and Voluntary Life Insurance
  • Voluntary AD & D Insurance
  • Short and Long Term Disability Insurance
  • Company Paid Holidays
  • Paid Time Off (PTO)
  • 401k with company match
  • Employee Discounts

We are an Equal Opportunity Employer (EOE/AA/M/F/D/V) and maintain a drug-free workplace.