Special Events Coordinator
4 weeks ago
About the Role
The Commonwealth of Virginia is seeking a highly organized and creative individual to serve as a Special Events Coordinator. This role will work closely with a dynamic team to plan and execute a wide range of special events, including donor stewardship events, commencements, reunions, and other Advancement and University-wide events.
Key Responsibilities
- Plan and execute high-level events that engage and steward the University's alumni, major donors, and prospects
- Represent the Office of Special Events/Advancement on planning committees to ensure events meet the highest standards
- Manage all logistics, including décor, schedule, location, food and beverage, guest lists, audiovisual, communication, parking, transportation, program, entertainment, equipment, and thematic components
- Research and work closely with venues and vendors, secure contracts, and accurately manage event budgets
- Compile invitation lists, create events, and track attendance using the constituent database
- Write correspondence and create/design printed materials as needed
Requirements
- Previous experience with project coordination, event planning, or a related field
- Experience working with vendors and arranging for contracted services
- Ability to work in a fast-paced environment and make decisions quickly
- Exceptional interpersonal, communication, and organizational skills
- Ability to manage multiple projects simultaneously with a high degree of creativity and initiative
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an dedicated to knowledge, discovery, and creativity.
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