Special Events Coordinator

4 weeks ago


Blacksburg, Virginia, United States Commonwealth of Virginia Full time

About the Role

The Commonwealth of Virginia is seeking a highly organized and creative individual to serve as a Special Events Coordinator. This role will work closely with a dynamic team to plan and execute a wide range of special events, including donor stewardship events, commencements, reunions, and other Advancement and University-wide events.

Key Responsibilities

  • Plan and execute high-level events that engage and steward the University's alumni, major donors, and prospects
  • Represent the Office of Special Events/Advancement on planning committees to ensure events meet the highest standards
  • Manage all logistics, including décor, schedule, location, food and beverage, guest lists, audiovisual, communication, parking, transportation, program, entertainment, equipment, and thematic components
  • Research and work closely with venues and vendors, secure contracts, and accurately manage event budgets
  • Compile invitation lists, create events, and track attendance using the constituent database
  • Write correspondence and create/design printed materials as needed

Requirements

  • Previous experience with project coordination, event planning, or a related field
  • Experience working with vendors and arranging for contracted services
  • Ability to work in a fast-paced environment and make decisions quickly
  • Exceptional interpersonal, communication, and organizational skills
  • Ability to manage multiple projects simultaneously with a high degree of creativity and initiative

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an dedicated to knowledge, discovery, and creativity.



  • Blacksburg, Virginia, United States B&B Theatres Full time

    Job SummaryWe are seeking a highly motivated and organized Marketing and Events Coordinator to join our team at B&B Theatres. As a key member of our marketing team, you will be responsible for planning and executing marketing and promotional campaigns to drive attendance and revenue growth.Key Responsibilities:Develop and implement marketing strategies to...


  • Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time

    Job SummaryThe Conference and Event Coordinator will be responsible for planning and coordinating various conferences and events for the Continuing and Professional Education department at Virginia Polytechnic Institute and State University. This role requires a detail-oriented individual with excellent project management skills, a strong business acumen,...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Conference and Event Coordinator will be responsible for providing planning services for the Commonwealth of Virginia's large portfolio of academic conferences, meetings, and professional development programs. This role requires a detail-oriented individual with excellent project management skills, a strong business acumen, and the ability to...


  • Blacksburg, Virginia, United States B&B Theatres Full time

    Job DescriptionKey Responsibilities:Collaborate with corporate entities to develop marketing strategies and promotional goals.Work with event teams to create mutually beneficial public relations and advertising opportunities.Oversee the planning and execution of major theatrical releases and associated promotions.Manage the planning and execution of private...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    About the JobThe Conference & Meeting Manager will oversee the planning and execution of conferences and meetings for Continuing and Professional Education's (CPE) academic conferences, meetings, and professional development programs. This role requires a detail-oriented individual with excellent project management skills and a strong business acumen.Key...

  • Event Sales Director

    3 weeks ago


    Blacksburg, Virginia, United States Oak View Group Full time

    Oak View Group is a global leader in venue development, management, and premium hospitality services for the live event industry.The Event Sales Director will be responsible for generating, managing, and coordinating outside event sales, as well as initiating, directing, and implementing marketing functions in the Event Department.This role will oversee all...

  • Event Sales Director

    4 weeks ago


    Blacksburg, Virginia, United States Oak View Group Full time

    Event Sales DirectorOak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry.The Event Sales Director will independently manage and oversee all aspects of full group operations from reservation, through contract negotiation and finalization, to group reception and event catering.This...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    About the RoleWe are seeking a highly motivated and organized Coordinator for Student Experiences and Engagement to join our Student Engagement and Campus Life team in Blacksburg, VA. The successful candidate will be responsible for creating, implementing, and executing events, coaching and mentoring student employees, and engaging with students and...

  • Program Coordinator

    1 month ago


    Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator to support the work of two organizations in the Commonwealth of Virginia. The successful candidate will provide administrative support, promote collaboration, and facilitate communication among stakeholders.Key ResponsibilitiesProvide administrative support to the Director...

  • Program Coordinator

    4 weeks ago


    Blacksburg, Virginia, United States Virginia Jobs Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Program Coordinator to join our team at Virginia Tech. The successful candidate will be responsible for managing and implementing conferences, short courses, training programs, institutes, workshops, and other unique outreach offerings.Key ResponsibilitiesManage and implement programs,...

  • Program Coordinator

    3 weeks ago


    Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time

    Job SummaryVirginia Polytechnic Institute and State University seeks a highly skilled Program Coordinator to support the work of two organizations: The Virginia Tech Center for Drug Discovery and The Virginia Drug Discovery Consortium. The successful candidate will report to the Director of the VTCDD and will be responsible for promoting collaboration among...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job DescriptionThe Department of Human Nutrition, Foods, and Exercise at Virginia Tech is seeking a Communications and Marketing Coordinator to develop and implement marketing strategies and digital presence.Key ResponsibilitiesCreate engaging content that highlights the department's research, teaching, and industry connectionsImplement and manage online and...


  • Blacksburg, Virginia, United States Virginia Jobs Full time

    Job SummaryThe Agroforestry Project Coordinator will provide technical assistance to agroforestry producers in project design, scope, market potential, and budgeting. The coordinator will also assist agroforestry grant applicants and awardees in navigating funder requirements and provide support for on-farm research and demonstration...

  • Program Coordinator

    3 weeks ago


    Blacksburg, Virginia, United States Virginia Jobs Full time

    Job SummaryVirginia Jobs is seeking a highly skilled Program Coordinator to support the work of two organizations: The Virginia Tech Center for Drug Discovery (VTCDD) and The Virginia Drug Discovery Consortium (VaDDC).Key Responsibilities• Provide administrative support to the Director of the VTCDD and the Executive Committee of VaDDC• Coordinate events,...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job DescriptionThe Commonwealth of Virginia seeks a highly skilled and experienced professional to serve as the State Extension Master Gardener Coordinator. This critical role will play a key part in the development and implementation of the Extension Master Gardener Program, working closely with the Program Director to coordinate statewide initiatives and...


  • Blacksburg, Virginia, United States Virginia Jobs Full time

    Job Title: Undergraduate and Dietetics Program CoordinatorAbout the Role:The Department of Human Nutrition, Foods, and Exercise at Virginia Tech is seeking a highly organized and detail-oriented individual to serve as the Undergraduate and Dietetics Program Coordinator. As a key member of the department, you will provide administrative support to the...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Housekeeping Operations Coordinator plays a vital role in supporting the Director of Housekeeping and the Facilities Housekeeping unit. This position is responsible for managing various duties, interacting with Facilities Department staff and stakeholders, and assisting with hiring, budgeting, and reports. The successful candidate will have...


  • Blacksburg, Virginia, United States Commonwealth of Virginia Full time

    About the RoleThe Virginia Cooperative Extension is seeking an experienced professional to serve as the State Extension Master Gardener Coordinator. This position will be responsible for collaborating with the Extension Master Gardener Program Director to coordinate statewide aspects of the program, including developing training opportunities, organizing...


  • Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time

    Job Title: Undergraduate and Dietetics Program CoordinatorAbout the Role:The Department of Human Nutrition, Foods, and Exercise at Virginia Polytechnic Institute and State University is seeking a highly organized and detail-oriented individual to serve as the Undergraduate and Dietetics Program Coordinator. This role will provide administrative support to...


  • Blacksburg, Virginia, United States Virginia Polytechnic Institute and State University Full time

    Job Title: Program Coordinator, Professional Development and Experiential ProgramsJob Summary:We are seeking a highly motivated and organized Program Coordinator to join our team at Virginia Polytechnic Institute and State University. The successful candidate will be responsible for coordinating various experiential and professional development programming,...