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Community Outreach and Enrollment Coordinator

2 months ago

Portland, Oregon, United States PORTLAND YOUTHBUILDERS Full time
Job Overview

POSITION SUMMARY

Portland YouthBuilders (PYB) is dedicated to providing vocational training programs, comprehensive support, and alternative education for young adults aged 17-26 from low-income backgrounds. Our mission is to empower these individuals to transform their lives and become self-sufficient, contributing members of both the workforce and their communities. At PYB, participants acquire valuable skills in construction and technology, paving the way for successful career paths.

We are committed to fostering an equitable and just environment for both our students and staff. As stated in our equity statement: At PYB, we believe that communities thrive when diversity is embraced. We recognize our responsibility to confront and challenge inequity. We are dedicated to ongoing reflection and action to address the ways in which we perpetuate inequity, which is crucial not only for our students' success but also for our organizational mission.

We are currently seeking a Community Outreach and Enrollment Coordinator to enhance visibility and enrollment for our nonprofit organization, which is focused on delivering vocational and educational training to underserved populations. This role involves designing and executing outreach and recruitment strategies to consistently meet enrollment objectives. The Coordinator will collaborate closely with the Development team to synchronize social media communications and ensure alignment with our branding strategy.

The successful candidate will serve as the primary contact for prospective applicants and their support networks, responsible for collecting and documenting various materials, evaluating applicants' readiness for our rigorous programs, ensuring mutual compatibility, identifying needs, and facilitating the removal of barriers. This role also includes tracking data, conducting orientation workshops, and preparing applicants for enrollment in our Job Readiness program.

The ideal candidate will be passionate about making a difference in the lives of low-income youth who have historically faced barriers to entering the construction and technology sectors. We are looking for an outcome-oriented, responsive, creative, and enthusiastic individual who excels in communication and is effective in diverse community settings. The ability to motivate young people to elevate their career paths in construction or technology is essential.

Women and individuals from diverse backgrounds are encouraged to apply.

Reports To: Education Director

Schedule: 40 hours per week (1.0 FTE)

Compensation: Starting salary range of $52,000 - $62,000/year (equivalent to $29.81/hour)

Employment Status: Full-time, Regular

Benefits: Seven weeks of paid vacation annually during PYB closures - including 4 weeks in summer, 2 weeks in winter, and 1 week in spring. The Coordinator will coordinate with their supervisor to schedule vacation around the admissions cycle, while still receiving the full seven weeks; most state-recognized holidays paid; 12 days of Personal Time Off per year; $700/month added to salary for Section 125 cafeteria plan to cover health care benefits, flexible spending accounts, and/or retirement savings; dollar-for-dollar employer match for retirement contributions up to 3% of salary with immediate vesting; employer-paid life and long-term disability insurance; and a dynamic work environment with a supportive team of students and staff.

KEY RESPONSIBILITIES

● Develop and implement a comprehensive outreach and recruitment strategy to attract eligible program candidates and ensure full enrollment:

  • Identify and execute effective marketing strategies
  • Enhance and maintain program visibility within the communities served
  • Build and strengthen relationships with potential referral partners
  • Collaborate with the Development team to create content and manage recruitment-focused social media accounts and newsletters
  • Establish, maintain, and improve data collection systems
  • Prepare reports on outreach and enrollment activities

● Assist young people throughout the application process, including:

  • Leading weekly informational sessions
  • Evaluating applicants' eligibility and program readiness
  • Serving as the point of contact for referring school districts
  • Providing personalized assistance to applicants and coordinating with other departments to identify and address student needs
  • Gathering required documentation to confirm applicant eligibility
  • Administering educational assessments
  • Coordinating and facilitating new student orientation

● Data Management and Record Keeping:

  • Maintain detailed and accurate applicant eligibility files
  • Ensure timely and accurate data entry

QUALIFICATIONS

● Proven experience in designing, implementing, and enhancing effective outreach strategies that resulted in increased visibility and recruitment

● Familiarity with outcome-based evaluation frameworks

● Competence in visual design principles and creative concept development

● Experience in community outreach and recruitment

● Demonstrated ability to network and develop community partnerships

● Capacity to provide clear and actionable feedback to prospective applicants

● Experience in mentoring or coaching young individuals towards growth and improvement

● Ability to create systems for data collection and analysis aimed at continuous improvement

● Experience serving diverse populations

● Ability to inspire and motivate young people

● Public speaking experience

● Excellent written and verbal communication skills

● Capacity to collaborate effectively with colleagues across departments

● Proficiency in Google Docs, Microsoft Office, Canva, Zoom, Meta advertising, and other relevant software preferred

● Valid Oregon Driver's License and a strong driving record (local travel for outreach activities required)

● Bilingual candidates preferred

● Ability to pass a criminal background check

● Ability to pass a drug test for illegal substances

APPLICATION INSTRUCTIONS

To apply: Please submit your resume and cover letter. Applications will be reviewed, and in-person interviews will be conducted at a later date. We appreciate your understanding that we cannot accommodate phone calls or visits.

Portland YouthBuilders is an equal opportunity employer and does not discriminate based on race, color, sex, sexual orientation, age, religion, creed, marital status, national origin, political affiliation, disability, veteran status, or any other classifications applicable by law. We are committed to the diversity of our people, programs, and services. Auxiliary aids and services are available upon request for individuals with disabilities.

All employees and full-time volunteers must successfully complete a criminal background check and drug test prior to employment. Portland YouthBuilders maintains a Drug-Free Workplace and adheres to the requirements of the Drug-Free Workplace Act.