Corporate Event Coordinator

1 month ago

Overland Park, Kansas, United States Kelly Services, Inc. Full time
Job Overview

We are seeking a highly organized and detail-oriented Corporate Event Coordinator to support our recruitment team. This is a 4-month assignment with the potential to become a full-time position.

About the Role

The successful candidate will work closely with our development team to produce event materials, create email campaigns, and provide administrative support for Walk to End Alzheimer's events, The Longest Day events, and Relationship events.

Responsibilities:
  • Create, review, and finalize event materials with the Development lead and Event Managers.
  • Provide administrative and coordination support for communications projects, including updating web pages.
  • Input confidential charitable gift information, prepare and process gift acknowledgments, and ensure data accuracy.
  • Material organization, support, and maintain needed inventory and ordering.
  • Track and confirm receipt of orders/deliveries and event signage.
  • Phone outreach to past participants and donors.
  • Office mail and sending out mailings, donor mail processing, and general office support.
  • Provide administrative and coordination support for development activities, including direct mail, bulk mailings, special events, identifying prospective supporters, donor cultivation, planned giving, recognition activities, and tribute programs.
  • Assist with support of localized fundraising and communication efforts for Regional Offices.
  • Directly interact with donors, including answering development and organizational inquiries, accepting donations, and coordinating major and planned giving information.
  • Provide supervision and training to assigned volunteers.
  • Through volunteer networks, prospect, cultivate, and steward Walk to End Alzheimer's, The Longest Day teams, sponsors, and Relationship event volunteers to achieve development goals.
  • Execute event plans for maximizing team participation to achieve revenue goals by providing fundraising guidance and support.
  • Work closely with the volunteer planning committees to assist them with team recruitment, meeting preparations, logistics, marketing, retention, and all wrap-around events.
  • Research potential prospects and networking opportunities to grow The Longest Day, Relationship Event, and Walk pipelines.
  • Engage with the volunteer planning committees to organize outreach activities that promote the Alzheimer's Association mission, including community presentations and corporate engagement opportunities.
  • Actively participate in learning opportunities for professional growth and self-improvement.
  • Maintain an organizational climate that attracts, motivates, supports, and retains high-quality staff and volunteers committed to serving individuals and families.
  • Ensure Walk to End Alzheimer's, Relationship Event, and The Longest Day standards are being followed.
Requirements:
  • One year of office administrative experience.
  • Effective written communication skills, including English usage, grammar, and spelling.
  • Effective oral communication and customer service/interpersonal skills.
  • Work history indicating dependability and accuracy with details.
  • Ability to accurately maintain records, prepare reports, and coordinate multiple projects.
  • Ability to lift 50 pounds.
  • Maintain professional personal demeanor and presence in person and via telephone with internal and external customers.
  • Ability to work well on a team is essential.
  • Punctuality with an appreciation of the impact of effective coverage to the success of the association.
  • Superior self-management skills.
  • Deadline-driven, incorporating effective planning and time management strategies that support the collaborative delivery of results.
What We Offer:

We offer eligible employees voluntary benefit plans, including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. You will also have access to a retirement savings plan, service bonus and holiday pay plans, and a transit spending account.

About Kelly Services

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities.

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