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Chief Administrative Support Officer

1 month ago

Magnolia, Texas, United States Magnolia ISD Full time
Job Summary

The Magnolia ISD seeks a highly skilled and experienced Secretary to join the Technology Department as a key member of the team. This position is responsible for providing administrative support to the Director of Technology, ensuring the smooth operation of the department’s daily business activities.

Main Responsibilities

• Assist the Director of Technology in managing the department’s budget, including preparing and processing purchase orders, quotes, and payment authorizations.
• Maintain accurate and up-to-date departmental files, inventories, and purchasing price lists.
• Provide excellent customer service, responding to incoming calls, taking messages, and routing them to the appropriate staff members.
• Prepare and process personnel time records, including leave requests and reports, and submit them to the central office.
• Coordinate vendor repairs, services, and deliveries, and upload receipts into the E-Rate management system in a timely manner.
• Perform precise bookkeeping tasks, including detailed arithmetic operations, to maintain department budget records.
• Assist in calendar coordination and reception duties, receiving, sorting, and distributing mail and other documents to department staff.
• Comply with policies established by federal and state law, State Board of Education rules, and local board policy.

Requirements

• Three years of secretary experience required; a technology background in an education environment is strongly preferred.
• Ability to work independently, be intrinsically motivated, procedurally disciplined, highly organized, and detail-oriented while focusing on the needs of customers.
• Strong written, verbal, and interpersonal communication skills, with the ability to communicate with large and small groups.
• Ability to work with confidential and time-sensitive matters, and maintain a 95% or higher customer satisfaction rating within the district work order system.
• Reliable transportation to travel between facilities as occasionally needed (mileage reimbursement program).