Administrative Support Specialist

7 days ago


Watertown, South Dakota, United States Career Match Solutions Full time
About This Role

We are seeking a highly skilled and organized Administrative Support Specialist to join our team at Career Match Solutions. In this role, you will provide administrative support to our WIC services team, ensuring the smooth operation of our office environment.

Job Summary

The successful candidate will be responsible for assisting with the provision of WIC services to individuals, families, and communities. Key duties include:

  • Providing exceptional customer service and setting a positive tone in the office environment
  • Assisting case managers with appointment reminders and cancellations
  • Answering and routing telephone calls, greeting visitors, and providing requested information or services
  • Retrieving office voice messages and routing to appropriate personnel as needed
  • Checking participants into the WIC-IT screen
  • Scanning medical and other documents and notifying case managers
  • Sending out mailings and faxes as requested
  • Reviewing routine forms, documents, or materials for errors and completeness
  • Electronically filing and retrieving a variety of materials to maintain records
  • Coordinating with the team to maintain the Resource Referral List

Requirements:

  • Valid Driver's License
  • High School Diploma
  • Bilingual preference (Spanish)
What We Offer

We offer a competitive salary range of $45,000 - $60,000 per year, paid bi-weekly. Our benefits package includes 11 paid holidays, paid vacation, paid sick time, and mileage reimbursement.

As an equal opportunity employer, we welcome applicants from diverse backgrounds and perspectives.



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