Accounting Coordinator w/QuickBooks

3 weeks ago


Hawthorne, California, United States AppleOne Full time
Job Description

We are seeking a highly skilled Accounting Coordinator w/QuickBooks to join our team at AppleOne. As an Accounting Coordinator w/QuickBooks, you will be responsible for assisting in full cycle Accounts Payable, processing invoices, auditing invoice accuracy, and emailing invoices to the management team. You will also be responsible for creating reports summarizing hours and labor totals for weekly NY Shop Payroll, communicating with HR any discrepancies, tracking and recording payment into QuickBooks, and communicating with the NY Operations Manager to create a report summarizing the total labor cost per job.

Responsibilities
  • Assist in full cycle Accounts Payable, processing invoices, auditing invoice accuracy, and emailing invoices to the management team.
  • Create reports summarizing hours and labor totals for weekly NY Shop Payroll.
  • Communicate with HR any discrepancies.
  • Track and record payment into QuickBooks.
  • Communicate with the NY Operations Manager to create a report summarizing the total labor cost per job.
  • Weekly CA & NY SHOP- Out of Pocket Reimbursement & Mileage - Review report, job codes, mileage backups, expense receipts, and calculations, confirm approval, post to QuickBooks and process payables for payment.
  • Bi-weekly CA Shop Payroll - Create a report summarizing the hours, labor totals, medical, dental, vision benefits, and CALSAVERS contributions for bi-weekly CA Shop Payroll.
  • Communicate with HR any discrepancies.
  • Track and record payment into QuickBooks.
  • Payroll Summary Reporting - Communicate with the NY Operations Manager and the VP, Scenic Services to create a report summarizing the total labor cost per job.
  • Monthly Reconciliation of American Express - Review, post and reclass if needed and rectify monthly American Express transactions.
  • Out of Pocket Reimbursement & Mileage (Payable on the 20th of the month) - Review report, confirm approval, post to QuickBooks and process to payables for payment.
  • Autopay Vendors (CA & NY) - Keep track of autopay vendors and office utility bills. Post bills, expenses, and payments in QuickBooks. Update Autopay Tracker.
  • Business License Applications, Submission, & Payments - Per Job/Per Request. Communicate with the production team to complete the application for a business license. Submit and process payment for the requested license.
  • NY Violations - Record and pay NY Trucking Violations.
  • Assist in general accounting needs.

To apply for this position, please forward your resume for immediate consideration to Azuri Ross and call the AppleOne Bunker Hill Downtown Los Angeles office and ask for Azuri Ross.

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#2258

Company Description

Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd's commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.


  • Office Coordinator

    4 weeks ago


    Hawthorne, California, United States Astrolab Full time

    Job OverviewAstrolab is seeking a highly organized and detail-oriented Office Coordinator to provide support to our growing team in Hawthorne, CA. The successful candidate will be self-motivated, quick-thinking, and flexible, with a strong emphasis on organization, inclusive culture building, and attention to detail.Key ResponsibilitiesWelcome and assist...

  • Accounting Manager

    3 weeks ago


    Hawthorne, California, United States Jobot Full time

    We are seeking a highly skilled Accounting Manager to lead our accounting department. This is an exciting opportunity for a talented individual to oversee the day-to-day operations of the accounting team, ensuring the accuracy of financial data and providing financial analysis and guidance on all activities, plans, targets, and business drivers.This role...

  • Accounting Manager

    4 weeks ago


    Hawthorne, California, United States Jobot Full time

    Accounting Manager Job DescriptionThis is an exciting opportunity for a talented individual to lead and manage our accounting department. The successful candidate will be responsible for overseeing the day-to-day operations of the accounting team, ensuring the accuracy of financial data, and providing financial analysis and guidance on all activities, plans,...

  • Accounting Manager

    4 weeks ago


    Hawthorne, California, United States Jobot Full time

    Accounting Manager Job DescriptionJobot is seeking a highly skilled Accounting Manager to lead our accounting team. As a key member of our finance team, you will be responsible for overseeing the day-to-day operations of the accounting department, ensuring the accuracy of financial data, and providing financial analysis and guidance on all activities, plans,...

  • Accounting Manager

    4 weeks ago


    Hawthorne, California, United States Jobot Full time

    Job SummaryWe are seeking a highly skilled Accounting Manager to lead our accounting team. The successful candidate will oversee the day-to-day operations of the accounting department, ensuring the accuracy of financial data and providing financial analysis and guidance on all activities, plans, targets, and business drivers.Key ResponsibilitiesOversee and...

  • Payroll Coordinator

    3 weeks ago


    Hawthorne, California, United States South Bay Workforce Investment Board Full time

    Job Title: Payroll CoordinatorAt the South Bay Workforce Investment Board, Inc., we are seeking a highly skilled Payroll Coordinator to join our team. The successful candidate will be responsible for providing guidance and oversight for the payroll department's tasks and processes.Key Responsibilities:Plan, organize, and oversee the tasks and activities of...

  • Sales Coordinator

    4 weeks ago


    Hawthorne, California, United States Lodging Dynamics Full time

    Job DescriptionAbout Lodging Dynamics: Lodging Dynamics Hospitality Group is a national hospitality management company serving the hospitality industry for over 30 years. Our mission is to elevate human dignity by providing exceptional services and opportunities to our employees, guests, and investors.As a Sales Coordinator, you will be responsible for...


  • Hawthorne, California, United States Health Alliance Full time

    Job Summary:As a Surgical Coordinator at Health Alliance, you will perform various administrative tasks to support the clinical team and physicians. Your responsibilities will include scheduling patient procedures, obtaining insurance authorizations, and providing exceptional customer service. You will work closely with the team to ensure efficient and...

  • Controller

    1 month ago


    Hawthorne, California, United States ConsultNet Full time

    Job Title: ControllerConsultNet is seeking a highly skilled Controller to join our team. As a key member of our finance team, you will be responsible for maintaining the integrity and accuracy of our financial records.Key Responsibilities:Maintain reconciliation schedules for GL accounts and prepare financial statements in compliance with Generally Accepted...


  • Hawthorne, California, United States Hawthorne Foundation Full time

    Job SummaryWe are seeking a skilled and compassionate Respite Self-Direction professional to join our team at Hawthorne Foundation Inc.Key ResponsibilitiesDirectly responsible for the specific individual assigned, providing personalized support and care.Complete assigned documentation, ensuring accurate and timely records.Prepare for emergencies,...


  • Hawthorne, California, United States Hawthorne Foundation Full time

    Job Title: Speech and Hearing SpecialistAbout the Position:Hawthorne Foundation Inc. is seeking a skilled Speech and Hearing Specialist to join our team. As a Speech and Hearing Specialist, you will be responsible for conducting individual and group speech sessions for students with speech and hearing handicaps. You will also manage schedules to maximize IEP...


  • Hawthorne, California, United States Boutique Recruiting Full time

    Chief Financial OfficerBoutique Recruiting is seeking an experienced Chief Financial Officer to lead its financial operations and strategic planning. This role encompasses financial management, including budgeting, forecasting, compliance, and reporting, with a focus on government contract proposal development and administration.Key...


  • Hawthorne, California, United States Astrolab Full time

    Controller Job DescriptionAt Astrolab, we are seeking a highly skilled Controller to manage our daily accounting functions, including accounts payable and receivable, cash reporting, purchase order control, fixed assets, billing, collections, payroll, and bank reconciliations.Key Responsibilities:Lead the accounting team and direct accounting personnel on...


  • Hawthorne, California, United States Astrolab Full time

    Job Title: ControllerAt Astrolab, we are seeking a highly skilled and experienced Controller to join our team. The successful candidate will be responsible for managing the daily accounting functions, including accounts payable and receivable, cash reporting, purchase order control, fixed assets, billing, collections, payroll, and bank reconciliations.Key...

  • Genetic Counselor

    3 weeks ago


    Hawthorne, California, United States WMC Health Full time

    Job Summary:The Certified Genetic Counselor will provide support services for the MFM Geneticist and the women's health multidisciplinary team. This role involves providing genetic counseling and support to women and families during the prenatal period as well as preconception. The genetic counselor will assess and analyze data to provide individuals and...


  • Hawthorne, California, United States Tesla Full time

    About the RoleThe Mechanical Design Engineer will play a crucial role in the Aerodynamic Prototype team, supporting the design, build, and test of physical models in coordination with the Aerodynamics Engineering team.Key ResponsibilitiesDesign and create build plans for wind tunnel models that align with the aerodynamicists' test plans and program...


  • Hawthorne, California, United States Tesla Full time

    The Mechanical Design Engineer role within the Aerodynamic Prototype team at Tesla will support the design, build, and test of physical models in coordination with the Aerodynamics Engineering team. Tesla places a strong emphasis on vehicle aerodynamic optimization, not only for efficiency and range but also for wind noise reduction. Our team works closely...

  • Education Leader

    4 weeks ago


    Hawthorne, California, United States Schools (Government) Full time

    Job DescriptionThe Assistant Principal plays a critical role in the management of the school's education program, ensuring the effective development, provision, and evaluation of educational services. This position reports directly to the Principal and is responsible for the management of significant areas or functions within the school.Key...


  • Hawthorne, California, United States Urth Caffe Full time

    Job Description:We are seeking a skilled and experienced Commissary Production Manager to oversee our culinary & baking operations. This role is accountable for the quality and consistency of all products produced from scratch daily.Responsibilities:Manage kitchen/baking team staff and coordinate food preparation activities.Ensure compliance with safety,...


  • Hawthorne, California, United States SpaceX Full time

    At SpaceX, we are pushing the boundaries of space technology and exploration. As a key member of our Supply Chain team, you will play a critical role in ensuring the quality of our spacecraft and launch vehicles.The Resident Supplier Quality team is responsible for eliminating the impact of vendor-caused defects on our engineering and production processes....