Executive Support Specialist

2 weeks ago

Dallas, Texas, United States VWH Capital Management, LP Full time
About VWH Capital Management, LP

VWH Capital Management, LP is a leading investment advisor and private equity firm with a strong presence in the U.S. distressed residential mortgage loan space. With a focus on generating long-term returns in securitized products, distressed credit, and whole loans, the firm has established itself as a major player in the industry.

Job Description

We are seeking a highly skilled and organized Executive Support/Coordinator to join our close-knit team. The ideal candidate will have 3+ years of experience supporting senior executives and/or managing an office, with a strong working knowledge of MS Office Suite and excellent communication and interpersonal skills.

Key Responsibilities
  • Office Management: Oversee day-to-day functions of the office, including ordering and stocking supplies, scanning, notarizing documents, shipping packages, and submitting building maintenance requests.
  • Meeting Facilitation: Assist in scheduling meetings based on attendee availability, send calendar invites, and coordinate logistics.
  • Travel Arrangements: Book flights, lodging, and ground transportation for internal and external parties.
  • Calendar Management: Manage the CIO and other executive calendars, scheduling meetings, conference calls, and appointments across time zones.
  • Communication and Correspondence: Act as point of contact between executives, employees, investors, and other external parties, overseeing general inboxes and voicemail, and forwarding to appropriate parties.
  • Event Planning: Organize team building events and office celebrations, coordinating logistics, including reservations, catering, and calendar invites.
  • Human Resources and Compliance: Post open roles, filter applications, arrange interviews, and onboard new hires, administering cybersecurity training.
  • Financial Support: Assist the CFO with certain financial activities, including receipt tracking, expense reimbursement, and invoice processing.
  • Data Management: Update and document communication and meeting activity within the firm's Client Relationship Management (CRM) tool.
  • Personal Assistance: Provide personal support to the CIO as needed, scheduling appointments, making reservations, running errands, and ad hoc tasks.
Requirements
  • Bachelor's degree
  • 3+ years of experience supporting executive level management, preferably within the private equity or financial industry
  • Strong working knowledge of MS Office Suite, especially Excel, Word, and Outlook
  • Superior communication (oral and written) and interpersonal skills
  • High sense of professionalism, urgency, accountability, attention to detail, prioritization skills, and organization
  • Ability to maintain a high degree of confidentiality and handle private information with utmost discretion
  • Ability to work independently, proactively, and be a self-starter
  • Ability to lift 50 or more pounds
  • Ability to work in Uptown Dallas office
  • Licensed driver with reliable transportation
  • Texas notary public preferred
  • US work authorization
Compensation and Benefits

VWH offers competitive compensation, including base salary and a discretionary performance bonus, as well as a compelling benefits package, including medical, dental, and vision insurance, a 401(k) plan, and generous paid time off.

VWH Capital Management, LP is an equal opportunity employer, committed to diversity and inclusion. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic prohibited by applicable law.

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