Administrative Specialist

2 weeks ago


Atlanta, Georgia, United States Georgia State University Full time
Job Title: Administrative Specialist

We are seeking a highly skilled and organized Administrative Specialist to join our team at Georgia State University. The successful candidate will provide administrative support to the Center for Excellence in Teaching, Learning & Online Education (CETLOE) and will be responsible for managing the daily operations of the center.

Key Responsibilities:
  • Manage the Executive Director's calendar and schedule meetings, appointments, and events.
  • Coordinate room reservations and manage CETLOE meeting spaces.
  • Ensure the office environment is organized and efficient by managing inventory, purchasing supplies, and coordinating repairs of office equipment.
  • Handle mail and packages, including receiving, sorting, and distributing them promptly.
  • Supervise front desk student assistants and assist with posting available student positions on Handshake.
  • Coordinate facilities requests and the maintenance and acquisition of equipment and services with IIT and Facilities departments.
  • Provide clerical support and assist with special projects as assigned by the Executive Director.
  • Support the Business Manager and Human Resource Officer (HRO) with tasks such as travel authorization and reimbursement, invoice and payment processing, and maintaining departmental records.
Requirements:
  • Bachelor's degree and two years of related experience; or a high school diploma or GED and six years of related experience; or a combination of education and related experience.
  • Preferred qualifications include experience as an administrative or executive assistant, preferably in a higher education setting.
  • Strong interpersonal skills to interact effectively with faculty, staff, and students.
  • Experience in managing complex calendars, travel arrangements, and event planning.
  • Familiarity with university policies, procedures, and administrative systems.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
What We Offer:
  • A flexible work environment.
  • Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
  • A knowledge-sharing organization that works collaboratively with diverse partners.
  • Professional development opportunities and mentorship.
  • A rapidly growing center within an academic setting.


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