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Purchasing Coordinator

2 months ago

Prescott, Arizona, United States VETERANS HEALTH ADMINISTRATION Full time
About the Job

This position serves as a key member of the Logistics Service within the VETERANS HEALTH ADMINISTRATION, performing work to acquire supplies, services, and construction by purchase, rental, or lease through delivery orders and/or small purchase procedures.

Key Responsibilities
  • Purchasing Support
    • Conducts purchasing under the micro purchase threshold
    • Reviews and edits purchase requests
    • Resolves issues to ensure requests and bills are processed accurately and in a timely manner
    • Identifies needs or problems and determines corrective action
    • Utilizes federal and agency acquisition regulations to identify possible sources and other pertinent information related to purchases
    • Tracks obligations/commitments and monitors expenditures to support recurring budget forecasts and identify potential fraud, waste and abuse based on procurement history and purchase trends
  • Procurement Support
    • Procures supplies and services to meet the purchase, rental, or lease needs of the organization
    • Develops unique selection criteria for each purchase
    • Prepares and issues contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers such as inventory management specialists, other service line contacts, and contracting officers as appropriate for the purposes of auditing documents, processing receiving reports, and payments
    • Conducts open market research and sole source small purchases for highly specialized medical items with critical product requirements
  • Administrative Support
    • Serves as the first line of contact for medical staff and customers in regard to procured items
    • Develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes
    • Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility
  • Other Responsibilities
    • Performs other related duties as assigned
    Work Schedule and Location

This is a full-time position with a standard Monday - Friday schedule. The position is located at the VETERANS HEALTH ADMINISTRATION.

Requirements
  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
  • Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP)
Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.

You will be rated on the following Competencies for this position:

  • Customer Service (Clerical/Technical)
  • Decision Making
  • Manages and Organizes Information
  • Manages Resources
  • Reasoning (Clerical/Technical)
  • Technical Competence
Benefits

A career with the U.S. government provides employees with a comprehensive benefits package.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.