Procurement Specialist

Position Overview

Premier Mechanical Inc is seeking a dedicated and strategic Purchasing Agent to enhance our procurement team. In this role, you will oversee purchasing operations, engage in supplier negotiations, and ensure timely delivery of high-quality materials and services. Your expertise in sourcing and cost management will be crucial for our operational success and market competitiveness.

Key Responsibilities:

• Solicit multiple quotes and negotiate optimal pricing and service terms for materials.
• Collaborate with accounts payable to resolve discrepancies related to purchase orders and invoices.
• Conduct thorough three-way matching of vendor invoices, receipts, and purchase orders.
• Evaluate suppliers and identify new vendors as necessary, including the development of a preferred vendor list.
• Uphold and implement purchasing policies and procedures.
• Review bids, award contracts, and generate purchase orders.
• Establish accounts and credit terms with suppliers.
• Create a standard lead time matrix for stock materials.
• Maintain communication with vendors regarding order status and delivery timelines.
• Ensure availability of supplies for production needs.
• Address and resolve vendor-related issues, including returns.
• Update inventory records and receipts on a daily basis.
• Manage an inventory system for maintenance supplies.
• Prepare month-end inventory reports in a timely manner.
• Anticipate future purchasing requirements and associated costs.
• Input daily purchase orders into procurement software and collaborate with project managers to resolve discrepancies.
• Provide detailed spending reports bi-weekly to the financial controller.
• Submit projected inventory orders for the upcoming month.
• Ensure compliance with tax-exempt regulations for applicable customers.
• Assist with special projects as they arise.
• Coordinate with shipping and receiving departments to facilitate order deliveries.
• Conduct cycle counts of inventory based on necessity.
• Maintain a safe and organized work environment.
• Perform additional tasks as required for efficient departmental operations.
• Assess and select vendors based on pricing, quality, service, and availability.
• Negotiate contracts and pricing to secure favorable terms.
• Foster and maintain strong relationships with suppliers for reliable supply chains.
• Process purchase orders ensuring accurate documentation of specifications, pricing, quantities, and delivery schedules.
• Monitor inventory levels to guarantee material availability.
• Collaborate with internal teams to forecast demand and schedule deliveries.
• Analyze market trends to identify potential suppliers and products while forecasting price movements.
• Conduct regular evaluations of supplier performance to ensure adherence to quality and service standards.
• Ensure compliance with purchasing regulations and internal policies.
• Resolve issues related to supply shortages, delivery delays, and quality concerns.
• Implement cost-saving initiatives to enhance efficiency and reduce purchasing expenses.
• Participate in industry events to stay updated on market conditions and new products.
• Maintain organized records of purchasing activities, including supplier contracts and purchase orders.

Qualifications:

• A degree in Business, Supply Chain Management, or a related field.
• Previous experience in a purchasing role or similar position.
• Comprehensive knowledge of sourcing and procurement methodologies.
• Familiarity with procurement software and inventory databases.
• Strong initiative and interpersonal communication skills.
• Excellent negotiation abilities and analytical skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities effectively.
• Knowledge of relevant purchasing laws and regulations.
• Preferred certifications such as CIPS or CPIM.

This position requires a proactive individual who can work independently and collaboratively in a dynamic environment.