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Project Coordinator Specialist

2 months ago

Austin, Texas, United States LJA ENGINEERING Full time
Project Coordinator Job Description

Job Summary:

  • Administer and organize office-related construction projects, ensuring timely completion and budget adherence.
  • Develop and implement project plans, including schedules, budgets, and resource allocation.
  • Collaborate with cross-functional teams, including operations, programs, and vendors, to achieve project objectives.
  • Utilize problem-solving and strategic planning skills to overcome project challenges and ensure successful outcomes.
  • Employ analytical skills to identify areas for improvement and implement process enhancements.

Key Responsibilities:

  • Monitor and control project expenses, ensuring alignment with approved budgets.
  • Coordinate with the legal team to negotiate and manage contracts with vendors and partners.
  • Attend project meetings, take minutes, and ensure action items are completed.
  • Identify and qualify vendors, conduct bidding processes, and negotiate contracts.
  • Process invoices and payment applications, ensuring timely payment and accurate accounting.
  • Coordinate with vendors to secure necessary services and materials.
  • Assist in project closeout activities, ensuring all tasks are completed and documentation is up-to-date.
  • Coordinate office moves, including logistics and communication with stakeholders.
  • Track project progress, create reports, and provide regular updates to stakeholders.
  • Maintain strong relationships with clients, ensuring their needs are met and expectations are exceeded.

Required Qualifications:

  • High school diploma or equivalent required; Bachelor's degree or equivalent experience preferred.

Desired Experience:

  • 2+ years of experience as a Project Coordinator or similar role.
  • Understanding of the construction process and industry best practices.
  • Background in real estate or construction, with knowledge of project management principles.
  • Ability to review and analyze project budgets and schedules.
  • Proactive communication and risk evaluation skills, with experience in cross-functional environments.
  • Valid driver's license and insurance.
  • Proficiency with Microsoft Office, including Excel, MS Project, and Outlook.