Director of Post-Award Research Administration

5 days ago

Boston, Massachusetts, United States Joslin Diabetes Center Full time
Job Title: Director, Research Administration

At Joslin Diabetes Center, we are seeking a highly skilled and experienced Director, Research Administration to join our team. As a key member of our research administration department, you will be responsible for overseeing and managing all post-award grants administration operations and compliance functions.

Responsibilities:
  • Manage post-award staff, training, and development of new post-award administrators to work with Joslin systems, manage grants, and execute the budget process.
  • Develop and implement new internal policies, procedures, or practices to ensure compliance with applicable federal regulations, state, and other regulatory bodies governing grant compliance.
  • Stay current on all regulations and requirements regarding federal and other sponsored grant activity.
  • Provide continuing education to post-award staff on external regulations.
  • Collaborate with Research Finance to ensure effective performance in areas of financial reporting, budgeting, and compliance.
  • Monitor compliance with specialized research accounting requirements for cost transfers, effort reporting, and recharge operations.
  • Coordinate with the Controller to develop agendas, learning objectives, and presentations for joint OSR/Fiscal meetings.
  • Participate in system implementations, including system clean-up, data review, and analysis, and assist with the development of training materials.
  • Prepare statistical reports from the database for metrics, productivity, and various purposes as needed.
  • Manage portfolio distribution to assigned post-award administrators.
  • Monitor post-award research administrators' account activities regularly, analyze deficits and balances, and work with RAs to alert PIs and others as appropriate regarding potential issues.
  • Assist and analyze in Faculty Reviews and Faculty Mentoring plan data provided to Research Director.
  • Prepare, analyze, and provide support during annual center-wide budgeting during each fiscal year.
  • Develop systems and procedures to ensure RAs and institution are compliant with FFATA reporting requirements.
  • Coordinate with post-award staff on required data elements for all eligible FFATA reporting, ensure all required documentation is provided within a timely manner, and deposited in appropriate central repository locations.
  • Coach faculty and staff about effective financial management of grants and contracts.
  • Liaison between Pre and Post award teams to ensure a comprehensive understanding of Joslin and sponsors award management guidelines and procedures.
  • Interface regularly with the Director, Research Compliance/Assurance & Programs to ensure compliance with all regulations.
Requirements:
  • Bachelor's degree (business or accounting major preferred) or 10 or more years of progressive responsible experience in Pre & Post Award Administration, in lieu of degree.
  • Eligible for Certification in Research Administration.
  • Minimum ten years of experience of Pre & Post award grants and contract management for NIH, other federal, foundation, and internal sponsored projects required, including responsibility for grant application submissions and subcontract negotiations.
  • Progressively responsible experience providing sponsored research support services directly to faculty and physicians in an academic research/hospital environment.
  • 2-5 years management experience required to organize objectives, train and develop staff, and evaluate performance.
  • Ability to interact effectively and diplomatically with high-level officials, faculty, administrative personnel, and sponsoring agencies.
  • Ability to work with precision under pressure and with minimal supervision.
  • Possess expansive understanding and professional competence in interpreting Federal Acquisition Regulation, Code of Federal Regulations, Uniform Guidance, sponsor-specific policies, federal, state, institutional, and departmental policies and other complex concepts in research administration.
  • Expert knowledge of Microsoft Office suite, (Microsoft Word), Access databases, spreadsheets (Excel), software.
  • Demonstrated quantitative and analytical skills are required to project and analyze grant spending v. budget, prepare models.
  • Understanding of research budgeting, billing, reimbursement processes financial management and reporting.
  • Excellent time management, accuracy, and attention to detail skills, ability to prioritize multiple projects.
  • Demonstrated ability to work independently and lead process improvement and development as well as be a part of a team.
  • Experience managing and developing complex projects.
  • Analytic problem-solving skills.

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