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Senior Executive Assistant to VP, Medical Affairs

2 months ago

Madison, New Jersey, United States Bristol-Myers Squibb Full time

Join Our Team

At Bristol Myers Squibb, we believe in the power of meaningful work. Our environment is anything but ordinary, where each day presents unique challenges and opportunities that contribute to the lives of patients and the professional growth of our employees. You will have the chance to excel and develop in a diverse and dynamic setting, working alongside high-performing teams.

Position Overview

The Senior Executive Assistant role is pivotal, supporting the Vice President of Medical Affairs in Neuropsychiatry. This position entails a variety of administrative and project-oriented responsibilities, often involving high-level interactions and access to sensitive information, which requires a high degree of professionalism, discretion, and sound judgment.

Key Responsibilities:

  • Manage calendars and schedule meetings, ensuring timely prioritization and organization.
  • Facilitate team operations by coordinating meetings and performance reviews.
  • Actively prioritize tasks based on departmental goals and business requirements.
  • Comply with travel and expense policies, including arranging domestic and international travel and reconciling expenses.
  • Prepare the executive for meetings by gathering necessary materials and ensuring technology is functional.
  • Respond to support requests promptly, addressing issues related to IT, systems, and facilities.
  • Conduct independent research on complex inquiries, providing solutions or escalating as necessary.
  • Assist in planning meetings and managing logistics.
  • Maintain current organizational information, including charts and directories.
  • Support onboarding and offboarding processes for employees.
  • Enhance professional knowledge through continuous learning opportunities.

Qualifications:

  • High School diploma required; further education is a plus.
  • A minimum of 8 years of administrative experience; prior experience in a similar role is preferred.
  • Experience collaborating with international teams is advantageous.
  • Exceptional communication and interpersonal skills.
  • Ability to take initiative and adapt to changing priorities.
  • Strong analytical and problem-solving skills, with a keen attention to detail.
  • Proficient in Microsoft Office Suite; familiarity with BMS systems is a plus.
  • Experience with Concur Travel, Ariba/SAP, SharePoint, and Workday is highly desirable.
  • Demonstrated ability to work independently and collaboratively across various levels and functions.
  • Capacity to manage multiple tasks and adapt to competing priorities effectively.
  • A positive attitude and a commitment to high productivity.

Work Environment

Bristol Myers Squibb is committed to creating a flexible and balanced work environment. We offer a range of competitive benefits and programs to support our employees in achieving their professional and personal goals.

Inclusivity and Equal Opportunity

We value diversity and are dedicated to fostering an inclusive culture where every employee can thrive. Bristol Myers Squibb is an equal opportunity employer, and we encourage applications from all qualified individuals.