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Contract Specialist

2 months ago

San Jose, California, United States San Jose State University Full time
Job Summary

The Contracts Specialist provides administrative and analytical support to the Procurement and Contracting Services team at San Jose State University. This role is responsible for ensuring the effective implementation and administration of procurement authority vested with the University, in accordance with all applicable laws and regulations.

Key Responsibilities
  • Initiate, evaluate, and execute a variety of contracts, including construction-related public works contracts, design and professional service agreements, leases, student agreements, memorandums of understanding, and other miscellaneous campus contracts.
  • Provide contract management through the term of the contract, ensuring appropriate execution of documents, including notification, compliance with contract terms, termination of contracts, evaluation and verification of risk and insurance terms, and overseeing evaluation teams and processes.
  • Identify potential savings through proper execution of bid solicitations, intense review of Contractor requests for payment, risk evaluation, and avoidance.
  • Display a higher level of knowledge, skills, and experience in the construction industry and participate in current problem-solving techniques, applying CSU and University guidelines.
  • Actively participate in procurement planning, analysis, development, and evaluation of highly complex procurement programs with a broad impact to the university, community, and CSU.
  • Research, analysis, assessment, formulation, development, and evaluation from a strategic and operational perspective of programs such as emergency contracting, construction programs, student programs, and revenue-generating programs.
  • Regularly participate in planning and development activities and independent determination of methods meeting procurement program goals, policies, and laws.
  • Gather and report statistical information on contracting and procurement, prepare and review reports for public reporting requirements, and work with staff to compile and post compilation audits and project closure notifications.
  • Coordinate reports on project development and contracted activities, research procurement and contracting methodologies, and recommend beneficial changes or implementations for policy and procedures as needed.
  • Coordinate and administer campus training sessions, including procurement training, RFP training, vendor outreach conferences, and other related sessions.
Requirements
  • A bachelor's degree and/or equivalent training.
  • Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications
  • Master's Degree.
  • Experience with Contract Administration.
  • Experience with client relationship management.
  • Experience tracking relevant KPIs (e.g., contract performance, customer service, etc.).
  • Experience with negotiating complex contracts.
  • Experience with risk management via contracts.