Executive Support Specialist
3 weeks ago
A challenging opportunity awaits at Strategic Business Consulting Services As an Executive Support Specialist, you'll earn a salary of $58,000 - $68,000 annually in Tulsa, Oklahoma. Join our fast-growing firm and contribute to the smooth operation of our office.
Responsibilities
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and leadership
• Manage office inventory, order supplies, and track usage
• Greet and direct visitors professionally to create a welcoming environment
• Handle mail distribution, prepare documents, and maintain filing systems
• Manage phone calls, email correspondence, and internal communication
• Oversee office maintenance, repairs, and equipment needs
• Monitor office budgets, process invoices, and track expenses
• Assist with onboarding new employees, maintaining records, and coordinating administrative tasks with HR
• Plan and organize company events, meetings, and conferences
• Provide support and guidance to administrative staff, delegating tasks effectively
• Foster team engagement, bring meals during long project hours, and ensure a positive work environment
Essential Skills and Qualifications
• Demonstrated organizational excellence: Manage multiple tasks and meet deadlines with precision
• Effective communication skills: Interact with team members and clients through strong verbal and written communication
• Attention to detail: Accuracy in administrative tasks is paramount
• Proficiency in Microsoft Office Suite: Word, Excel, and Outlook skills required
• Problem-solving skills: Anticipate and resolve administrative challenges independently
• Leadership experience: Guide and motivate administrative staff effectively
What We Offer
Comprehensive health and wellness package, 3% 401(k) match, federal holidays, and generous PTO policy
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